Agenda and minutes

Prayers were led by Reverend Jonathan Beer

There were no apologies

On appointment the Mayor will make in statutory form the declaration of acceptance of office. The Mayor will leave the Chamber for robing and will return to receive his/her insignia of Office. The Mayor will then announce the appointment of the Mayor's Chaplains and will return thanks for his/her election to Office.

 

Note: A description of the role of the Mayor’s Chaplains is set out on page 4 of the agenda.

 

Councillor Bailey moved:

 

“That Councillor Hatley be elected as Mayor of the Borough for the ensuing year and until the appointment of his successor”.

 

Councillor Alan Dowden seconded the motion.

 

There were no other nominations and upon being put to the vote, the motion was carried.

 

Councillor Hatley then made in statutory form the declaration of acceptance of office of Mayor.

 

The new Mayor and Mr Carr, together with the new Mayoress Mrs Joanne Hatley, and Mr Carr’s Mayoress Mrs Beryl Carr, retired to enable the new Mayor to be robed.

 

Upon returning to the chamber, the Mayor and Mayoress were invested with their insignia of office.

 

The Worshipful the Mayor announced the appointment of Reverend Canon Jill Bentall and Reverend Thomas Wharton as chaplains, and returned thanks for his election.

 

Note:  At this point Councillor Hatley took the chair for the remainder of the meeting.

 

The Worshipful the Mayor moved:

 

“That the thanks of the Council be extended to Mr Ian Carr and Mrs Beryl Carr for the excellent manner in which they have carried out their duties as Mayor and Mayoress of the Borough during the past year, and that they be accorded the privilege at their discretion of wearing the Past Mayor’s badge and the Past Mayoress’s badge respectively”.

Councillor Flood seconded the motion.

 

Upon being put to the meeting the motion was carried and the Mayor invested Mr Carr with a Past Mayor’s badge and Councillor Flood Invested Mrs Beryl Carr with the Past Mayoress’s badge.

 

Mr Ian Carr then replied to the vote of thanks.

 

On appointment the Deputy Mayor will make in statutory form the declaration of acceptance of office. The Deputy Mayor will be invested with his/her Insignia of Office and will then return thanks for his/her election to office.

 

Councillor Celia Dowden moved:

 

“That Councillor Cooper be appointed Deputy Mayor of the Borough for the ensuing year and until the appointment of his successor.”

 

The Worshipful the Mayor seconded the motion.

 

Upon being put to the meeting the motion was carried.

 

Councillor Cooper then made in statutory form the declaration of acceptance of office.  Thereupon the Deputy Mayor and Deputy Mayoress were invested with their badges of office.

 

The Worshipful the Mayor moved:

 

“That Councillor Phil North be Leader for the term of the Council.”

 

Councillor Donnelly Seconded the motion.

 

Upon being put to the meeting the motion was carried.

 

Councillor Phil North replied to the vote of thanks and gave his annual Leader’s speech.

 

To allocate seats to a political group that wishes to be treated as a political group for the purposes of the Local Government and Housing Act 1989.

 

Councillor Phil North reported that notice had been delivered to the Proper Officer by a group of members wishing to be treated as a political group.

 

For the purposes of the Local Government (Committees and Political Groups) Regulations 1990 and the Local Government and Housing Act 1989, a political group called The Andover Alliance comprising Councillors Coole and Ecclestone was therefore formed.

 

A group having been so formed, the Council had to determine the allocation of seats on the committees of the Council to that political group.  It was noted that the seats allocated to a political group should bear the same proportion to that group’s share of the total Council elected membership.

 

Resolved:

That for the purposes of Part 1 of the Local Government and Housing Act, 1989 the allocation of seats on the Standing Committees of the Council be as follows:

 

COMMITTEE	Group
General Purposes
Licensing	The Andover Alliance -one seat
Overview and Scrutiny Committee	The Andover Alliance -one seat
Northern Area Planning Committee	The Andover Alliance -one seat
Southern Area Planning Committee

 

 

To appoint the membership of the Committees of the Council, representatives to Outside Bodies and to approve the dates and times of ordinary meetings of the Council for the Civic Year 2019/20.

Resolved:

 

That appointments be made to the Committees and Outside Bodies as set out in Addendum B, and that the venue, times and date of meetings of the Council be noted as set out in the Agenda.

 

To appoint the Chairman of the Overview and Scrutiny Committee.

Councillor Bailey moved:

“That Councillor Jeffrey be appointed as the Chairman of the Overview and Scrutiny Committee for the ensuing year.”

 

Councillor Finlay seconded the motion.

 

Upon being put to the meeting the motion was carried.

 

To approve the Council’s Scheme of Delegations as amended and to incorporate it into the Council’s Constitution.

Resolved:

1.  That the Scheme of Delegations as set out in the Annex to the report in so far as it applies to Council be approved.

2.  That the Scheme set out in the Annex to the report be incorporated into the Constitution.

 

 

 

 

 

ANNEX

 

ADDENDUM B

 

ADDENDUM TO COUNCIL – 13 MAY 2019

 

 

 

Appointments to Committees & Outside Bodies and Dates and Times of Meetings of Council

 

a)  Overview and Scrutiny Committee (18)

 

Councillors Bailey, Baverstock, Borg-Neal, Brooks, Burley, Coole, Donnelly, C Dowden, Finlay, Gidley, Hamilton, Gwynne, Jeffrey, Lodge, Meyer, K North, Parker, Rowles

b)  Northern Area Planning Committee (13)

Councillor Borg-Neal (Chairman), Councillor P Lashbrook (Vice-Chairman) and Councillors Andersen, Burley, Burnage, Cooper, Donnelly, Ecclestone, Lodge, Matthews, Thom, Warnes, Watts

c)  Southern Area Planning Committee (13)

Councillor Finlay (Chairman), Councillor Hatley  (Vice-Chairman) and Councillors Anderdon, Bailey, Bundy, A Dowden, C Dowden, Gidley, Jeffrey, Parker, Rowles, Ward, Watts

d)  General Purposes Committee (11)

 

Councillor Hamilton (Chairman), Councillor K North (Vice Chairman) and Councillors Adams-King, Baverstock, Brooks, Cross, Farrer, Flood, Gwynne, Jeffrey, P North

e)  Licensing Committee (15)

Councillor Bailey (Chairman), Councillor Andersen (Vice-Chairman) and Councillors Anderdon, Burnage, Coole, Daas, A Dowden, Drew, Johnston, L Lashbrook, P Lashbrook, Matthews, Meyer, Parker, Thorp

 

Appointment of Members on Outside Bodies

 

To select representatives to sit on various Committees and Outside Bodies for

a further period of one year or for the period specified:-

 

(a)  Local Organisations and Charities

 

Andover Charities Trustees

Councillors Burley and Coole, and Mr M Lloyd

(Period of 4 years until May 2022)

 

Councillor Lodge, Mr I R Morrison and Mr Barlow

(Remainder of period of 4 years until May 2020)

 

Andover Crisis and Support Centre

Councillor Andersen

 

Andover Cruse Bereavement Care

Councillor Andersen

 

Andover Town Football Club Board

Ian Carr

 

Crimestoppers Hampshire

Councillor Burley

 

Enham Trust

The Mayor (Ex officio)

 

Friends of King John’s Garden

Councillor Baverstock

(Until November 2019)

 

Friends of Romsey Abbey

The Mayor (Ex officio)

 

Hampshire Playing Fields Association

(1) Councillor Ward   

(2) Deputy: Councillor Borg-Neal

(Remainder of period of 3 years until May 2020)

 

Improvement and Efficiency South East (IESE) Ltd

Councillor Flood

 

John Hanson School Awards Foundation

Councillors Brooks, Ecclestone and Watts

 

King John’s House and Tudor Cottage Trust Ltd

Councillor Baverstock

(Until November 2019)

 

Michelmersh Silver Band

The Mayor (Ex officio)

 

Miss Gale’s Educational Foundation

Councillor Matthews

 

North Wessex Downs AONB Management Committee

Councillor North

 

Romsey Agricultural and Horse Show 

The Mayor (Ex officio)

 

Sambourne Foundation Trustee

Councillor North

 

Test Valley Arts Foundation

Councillor Brooks

 

Test Valley Brass Band

The Mayor (Ex officio)

 

Test Valley Citizens Advice Bureau Management Committee

Councillor Hamilton

 

Tourism South East

Councillor Drew

 

Unity

Councillor Andersen

 

(b)  Local Authority Co-operation

 

Central Hampshire Road Safety Council

Councillor Donnelly and Lashbrook

 

Hampshire & Isle of Wight Local Government Association (CEX and 2 Members)

The Chief Executive together with Councillors North and Flood

 

Hampshire Police and Crime Panel

Councillor P Lashbrook

 

Local Democracy and Accountability Network

Councillor Preston

 

Local Government Association General Assembly

Councillor North

 

New Forest Consultative Panel

Councillor Bailey

 

New Forest National Park Authority

Councillor Bailey

 

Project Integra Management Board

(1)  Councillor North 

(2)  Deputy: Councillor Flood

 

PUSH (Partnership for Urban South Hampshire) Joint Overview and Scrutiny

(1)  Councillor Bundy 

(2)  Deputy: Councillor Bailey

Committee (1 and deputy)

 

Southampton International Airport Consultative Committee

(1)  ...  view the full minutes text for item 11.