Agenda and minutes

Venue: Upper Guildhall, High Street, Andover, Hampshire SP10 1NT

Contact: Emma Horbury - 01264 368001  Email: ehorbury@testvalley.gov.uk

Items
No. Item

The Mayor took a moment to remember former Councillor Tony Hope who had sadly passed away at the beginning of October and asked that Members include him and his family in their thoughts and prayers.

217.

Prayers

Minutes:

Prayers were led by Reverend Canon Jill Bentall.

218.

Apologies

Minutes:

Resolved:

 

That the apologies of Councillors Adams-King, Anderdon, Borg-Neal, Finlay, Jeffrey, Matthews, L Lashbrook, P Lashbrook and Rowles be noted.

219.

Public Participation

Minutes:

No members of the public registered to speak.

220.

Declarations of Interest

Minutes:

Councillor A Dowden declared a personal interest in relation to item 8.2.3.3 - 2019/20 Community Infrastructure Levy (CIL) Spending Protocol – Allocation of Funds as he had been involved in the submission of the Valley Park Community Centre project.

 

Councillor C Dowden declared a personal interest in relation to item 8.2.3.3 - 2019/20 Community Infrastructure Levy (CIL) Spending Protocol – Allocation of Funds as she had been involved in the submission of the Valley Park Community Centre project..

 

Councillor Gwynne declared a personal interest in relation to item 8.2.3.3 - 2019/20 Community Infrastructure Levy (CIL) Spending Protocol – Allocation of Funds as he had been involved in the submission of the Plaza Theatre Stage House Rebuild Project and would be involved in the project going forward.

 

Councillor Hatley declared a personal interest in relation to item 8.2.3.3 - 2019/20 Community Infrastructure Levy (CIL) Spending Protocol – Allocation of Funds as he was a Member of Ampfield Parish Council.

221.

To approve the minutes of the meeting of the Council held on 4 September 2019

Minutes:

Resolved:

 

That the minutes of the meeting of the Council held on 4 September 2019 be confirmed and signed as a correct record.

222.

To approve the minutes of the meeting of the Special Council held on 4 September 2019

Minutes:

Resolved:

 

That the minutes of the meeting of the Special Council held on 4 September 2019 be confirmed and signed as a correct record.

223.

Mayor's Announcements

Minutes:

The Worshipful the Mayor was delighted to congratulate Councillors Kirsty and Phil North on the birth of their Daughter Eleanor Ivy May.

 

The Worshipful the Mayor advised that he would be hosting a Chinese New Year Dinner in Andover on 28 January and a murder mystery evening on 8 February at Crosfield Hall, Romsey. Both events would be in aid of the Mayors Charity Appeal.  

224.

To receive and adopt Committee reports DOTX 29 KB

To receive and, where necessary, adopt reports of Committees

Additional documents:

Minutes:

Minutes of Meetings:

 

Resolved:

 

That the minutes of the following Committees and Cabinet meetings be received.

 

Northern Area Planning Committee – 22 August 2019

 

Southern Area Planning Committee – 27 August 2019

 

Overview & Scrutiny Committee – 5 September 2019

 

Cabinet – 11 September 2019

 

Southern Area Planning Committee – 17 September 2019

 

Overview & Scrutiny Committee – 18 September 2019

 

Licensing Committee – 19 September 2019

 

Northern Area Planning Committee – 3 October 2019

 

Southern Area Planning Committee – 8 October 2019

 

Cabinet – 9 October 2019

 

Overview & Scrutiny Committee – 16 October 2019

 

General Purposes Committee – 6 November 2019

 

Cabinet – 6 November 2019

 

Overview & Scrutiny Committee – 13 November 2019

 

Southern Area Planning Committee – 19 November 2019

 

To adopt Recommendations from the following:

Cabinet - 11 September 2019

 

Draft Calendar of Meetings

 

Resolved:

 

That the draft Calendar of Meetings for 2021, as set out in the Annex to the report, be approved.

 

Cabinet - 6 November 2019

 

Capital Programme Update 2019/20 to 2021/22

 

Resolved:

 

1.  That the new capital schemes with a total cost of £2,493,800 as shown in Annex 1 to the report be added to the 2019/20 to 2021/22 Capital Programme.

2.  That the revised estimates and financing for the 2019/20 to 2021/22 Capital Programme as shown in Annex 2 to the report, be approved.

 

 

Asset Management Plan Update

 

Resolved:

 

1.  That the revised 2019/20 and original 2020/21 Asset Management Plan, as shown in annexes 1 and 2 to the report, be approved.

2.  That the Head of Finance, after consultation with the Finance Portfolio Holder and Head of Service responsible for any project, be authorised to amend the Asset Management Plan during the year, as discussed in paragraph 7.3 of the report.

 

2019/20 Community Infrastructure Levy (CIL) Spending Protocol – Allocation of Funds

 

Resolved:

 

That the following projects are approved for Community Infrastructure Levy funding:

·  Plaza Theatre Stage House Rebuild – £200,000

·  Longparish Playground Redevelopment – £40,000

·  Access Improvements at Charlton Lakes – £100,355

·  Ampfield Recreation Ground – £66,432

·  Valley Park Community Centre – £79,525

·  Over Wallop War Memorial – £19,970

·  Braishfield Village Hall – £95,813

·  Hurstbourne Tarrant Flood Alleviation Scheme – £5,400

 

Property Matters

 

Resolved:

 

1.  To approve the Service Charge budget for the Chantry Centre for the calendar year 2020 as set out in the amended Annex 1 to the report.

 

2.  That subject to the provisions of the Constitution the Head of Property and Asset Management, in consultation with the Head of Finance and the Finance Portfolio Holder be authorised to approve the service charge budget for the Chantry Centre in future years.

 

 

225.

Questions on resolved items - Rule 11.1

Minutes:

There were no questions on resolved items under rule 11.1.

226.

Questions under Rule 11.2

Minutes:

Councillor Ecclestone submitted a question asking the Planning Portfolio Holder ‘With regards to CIL funds sources and disbursements. Can the Portfolio Holder provide to Councillors the sources of CIL funds on a town/parish basis since the beginning of the program? And provide the disbursements/expenditures on a town/parish basis since the beginning of the program?’.

 

In the absence of the Planning Portfolio Holder, The Leader responded by providing Councillor Ecclestone a document which contained details of the sources of CIL funds and the disbursements and expenditures of CIL funds by parish. The document would be circulated to all Councillors.

 

15% of CIL funds were passed to the town/parish council where the development took place (or 25% to those areas with an adopted Neighbourhood Development Plan). The funds could be used to help mitigate the impact of development on the local area.

 

Councillor Ecclestone submitted a question asking the Community and Leisure Portfolio Holder ‘Can the Portfolio Holder provide to Councillors a month by month membership breakdown of the Andover Leisure Centre since the beginning of 2017?’.

 

Councillor Ward responded with the requested figures which set out the membership breakdown of the Andover Leisure Centre since 2017. When Places Leisure took over the contract in May 2017 they had a Centre Membership of 2451 increased by 12% to the end of that year.  In the following year membership increased by a further 16% so by the time the new leisure centre opened in April of this year they had 3163 centre members.

227.

Notice of Motion - Rule 12 pdf icon PDF 90 KB

To consider a motion proposed by Councillor A Dowden and seconded by Councillor Gwynne.

Minutes:

Council considered the following motion moved by Councilor A Dowden and seconded by Councilor Gwynne:

 

‘Test Valley Borough Council resolves to write to Central Government to urge that funding for concessionary bus fares is significantly increased so that the £652 million annual funding gap is addressed’

 

Councillor North moved the following amendment to the motion which was seconded by Councillor A Dowden.

 

‘Test Valley Borough Council resolves to write to Central Government and to request that Hampshire County Council also write to Central Government to urge that funding for concessionary bus fares is significantly increased so that the £652 million annual funding gap is addressed’

 

Upon being put to the vote the amendment to the motion was carried.

 

Resolved:

 

Test Valley Borough Council resolves to write to Central Government and to request that Hampshire County Council also write to Central Government to urge that funding for concessionary bus fares is significantly increased so that the £652 million annual funding gap is addressed.

 

 

228.

Polling District Review pdf icon PDF 209 KB

To consider changes to polling districts for Test Valley Borough Council.

Additional documents:

Minutes:

Council considered a report of the Corporate Portfolio Holder which set out details of the review of all polling districts and polling places within Test Valley.

In accordance with the relevant legislation, a Polling District review must be undertaken every 5 years andshould ensure that all electors have such reasonable voting facilities as are practicable; and so far as is reasonable and practicable, polling places are accessible to all electors, including those who are disabled.

Resolved:

 

1.  That the changes to polling districts for Test Valley Borough as set out in Appendix 1 to the report be approved.

2.  That an order pursuant to Section 18A of the Representation of the People Act 1983 be made to amend the polling districts in Test Valley Borough in accordance with the approved changes.

229.

Exclusion of the Public pdf icon PDF 93 KB

The following item is confidential.

Minutes:

Resolved:

 

That, pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting for the consideration of the following report on the following matters on the grounds that they involve the likely disclosure of exempt information as defined in the following Paragraphs of Part 1 of Schedule 12A of the Local Government Act 1972, as amended, indicated below. The public interest in maintaining the exemption outweighs the public interest in disclosing the information for the reason given below:

 

 

Estates Property Matters – Appendix B  Paragraph 3

It is considered that this report relating to Appendix B of Item 8 contains exempt information within the meaning of paragraph 3 of Schedule 12A of the Local Government Act 1972, as amended.  It is further considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information because the information relates to the financial or business affairs of any particular person including the authority holding the information.

 

230.

Estate Property Matters

Confidential Appendix B relating to Item 8 – Estates Property Matters.

Minutes:

Council considered a report of the Finance Portfolio Holder which set out details of expired leases relating to properties in Andover and Romsey.

 

With the consent of the meeting, Councillor North altered the motion contained within the agenda.

 

Resolved:

 

That the Council approves and endorses the renewal of the expired leases relating to properties in Romsey and Andover as set out in paragraphs 2.4 and 3.3 of the report.