Agenda and minutes

Venue: Crosfield Hall, Broadwater Road, Romsey, Hampshire, SO51 8GL

Contact: Caroline Lovelock - 01264 368014  Email: clovelock@testvalley.gov.uk

Items
No. Item

246.

Prayers

Minutes:

Prayers were led by Minister Jonathan Beer.

247.

Apologies

Minutes:

Resolved:

 

That the apologies of Councillors Beesley, Brook, Brooks, Cosier, Denny, Drew, Hamilton, Hope, Lashbrook, Neal, Richards and Tupper be noted.

248.

Minutes

Minutes:

Resolved:

 

That the minutes of the meeting of the Council held on 21 November 2018 be confirmed and signed as a correct record.

249.

Mayor's Announcements

Minutes:

The Worshipful the Mayor highlighted 3 forthcoming events:

 

·  Saturday 16 February 2019 - Murder Mystery evening at Crosfield Hall, 7pm

·  Sunday 24 March 2019 - Sparkling Tea.  Starts at Houghton Lodge Gardens

·  Saturday 4 May 2019 - Mayor’s Ball, Army Flying Museum

250.

Committee Reports pdf icon PDF 63 KB

To receive and, where necessary, adopt reports of Committees.

Additional documents:

Minutes:

250.1

Minutes of Meetings

 

 

Resolved:

 

That the minutes of the following Committees and Cabinet meetings be received.

 

 

 

Southern Area Planning Committee – 30 October 2018

 

 

 

Planning Control Committee – 6 November 2018

 

 

 

General Purposes Committee – 7 November 2018

 

 

 

Cabinet – 7 November 2018

 

 

 

Overview and Scrutiny Committee – 14 November 2018

 

 

 

Northern Area Planning Committee – 15 November 2018

 

 

 

Southern Area Planning Committee – 20 November 2018

 

 

 

Licensing Committee – 22 November 2018

 

 

 

Cabinet – 5 December 2018

 

 

 

Northern Area Planning Committee – 6 December 2018

 

 

 

Southern Area Planning Committee – 11 December 2018

 

 

 

Overview and Scrutiny Committee – 12 December 2018

 

 

 

Northern Area Planning Committee – 3 January 2019

 

250.2

To adopt Recommendations from the following:

 

250.2.1

Cabinet - 5 December 2018

 

 

250.2.1.1

Community Infrastructure Levy (CIL) – Allocation of CIL Funds

 

Resolved:

1.  That the following projects be approved for CIL funding:

·  Kings Somborne Community Building – £95,000

·  Romsey Flood Alleviation Scheme – £25,000

·  Hurstbourne Tarrant Flood Alleviation Scheme – £15,126

·  Southampton Road shared Pedestrian and Cycle Route – £270,000

·  Barton Stacey Multi Use Games Area (MUGA) – £35,715

·  Botley Road informal crossing point – £35,000

2.  That the sum of £475,841 be drawn from the CIL Reserve to finance these projects.

 

 

250.2.2

Cabinet - 16 January 2019

 

 

250.2.2.1

Adoption of Residential Areas of Special Character Supplementary Planning Document

 

Resolved:

1.  That the Residential Areas of Special Character Supplementary Planning Document (Annex 1 to the report) be adopted;

2.  That the Head of Planning Policy, in consultation with the Planning Portfolio Holder, be authorised to make changes of a minor nature to improve the presentation of the Residential Areas of Special Character Supplementary Planning Document and correct typographical errors prior to publication.

 

 

250.2.2.2

Goodworth Clatford Neighbourhood Plan

 

Resolved:

 

1.  That the Examiner’s Report be noted and the proposed modifications as set out in Annex 2 be agreed to ensure that the Goodworth Clatford Neighbourhood Development Plan meets the basic conditions (as set out in Paragraph 8(2) of Schedule 4B to the Town and Country Planning Act 1990).

2.  That subject to Recommendation 3 below, the draft Decision Statement set out at Annex 3 of the report (which sets out the modifications to be made to the Goodworth Clatford Neighbourhood Development Plan in response to the Examiner's recommendations and those changes recommended as part of the consultation process) be approved for publication.

3.  That delegated authority be given to the Head of Planning Policy, in consultation with the Portfolio Holder for Planning and Transport, to determine the precise wording of the modifications as set out in Annex 3.

4.  That a referendum under Paragraph 12 of Schedule 4B to the Town and Country Planning Act 1990 be held on the Plan, modified in accordance with the published Decision Statement.

5.  That if the referendum approves the Plan as modified, that the Goodworth Clatford Neighbourhood Plan be made.

 

251.

Questions under Rule 11.2

Minutes:

Question 1:

 

Councillor A Dowden asked the Environmental Portfolio Holder what Test Valley Borough Council’s response would be to the latest government directive that all households must be issued with a food waste kitchen caddy for collection of household food waste.

 

Councillor Stallard confirmed that the Resource and Waste Strategy recently released by Government does have an action relating to food waste collections.  He advised that this aspect of the strategy was subject to consultation and was therefore not a directive.  It was one of four consultations due for release on the government web site.  These consultations were expected to be released imminently and typically last 8 to 12 weeks.  He advised that the Council would work with its Project Integra partners across Hampshire when responding to all four consultations over the coming weeks; by the time results have been analysed and decisions made nationally, TVBC could well have a new Council. Councillor Stallard then spoke in detail about the issue of food waste and following a request from Councillor Alan Dowden confirmed a written copy of his response would be circulated to members.

 

Question 2:

 

Councillor C Dowden had submitted a question asking whether Test Valley Borough Council would cover the application fee for those employees wishing to submit applicants under the EU settlement scheme but was pleased that since submission of her question the requirement for an application fee had been withdrawn.

 

Question 3:

 

Councillor C Dowden asked the Leader what liaison had TVBC carried out with large and small employers in the borough over the risks and impact of Brexit?

 

The Leader advised that businesses had been signposted to appropriate agencies including the M3 Growth Hub for  advice and tools in order to assist and support them with Brexit related issues.  http://www.testvalley.gov.uk/business/businessgrantsandsupport

 

The Council is working closely with EM3 LEP to host a Preparing for Brexit roadshow as soon as possible to which Test Valley businesses would be invited.

 

Question 4:

Councillor C Dowden also asked a further question of the Leader.  Following the set up of a Management Brexit Working Group, would the Leader inform the Council of the Key Risks identified and what contingency plans are to be put in place?

 

The Leader responded that there was not a Working Group but Officers’ Management Team had been considering the risks posed by Brexit to Test Valley Borough Council in terms of business continuity.  He assured Members that TVBC would take any appropriate measures required to minimise the impact of Brexit on the Council.

252.

Council Tax Support Scheme for 2019/20 pdf icon PDF 83 KB

To allow the Council to formally adopt the local Council Tax Support Scheme for 2019/20.

Additional documents:

Minutes:

Consideration was given to a report of the Finance Portfolio Holder which sought the formal adoption of the local Council Tax Support Scheme for 2019/20.

 

Resolved:

That the local Council Tax Support Scheme (also known as the Council Tax Reduction Scheme), detailed at Annex 1 to the report, be adopted - the main principles of which are as follows:

a)  base the local Council Tax Support Scheme for 2019/20 on the existing scheme for 2018/19 with the following changes for working age customers:

  i.  apply a cap of 90% for customers not in receipt of Support Component of Employment Support Allowance or Limited Capacity for Work element of Universal Credit,

  ii.  increase the minimum amount of Council Tax Support payable to £1.00 per week,

  iii.  set  a minimum tolerance level for cumulative changes in income of £30.00 per week;

b)  continue to disregard 100% of certain payments (for working age and pensioner age customers) made under the War Pension and Armed Forces Compensation Scheme;

c)  the annual uplift of the components of the Council Tax Support Scheme is in line with the uplift for the national Council Tax Support Scheme for Pensioners and the Housing Benefit Scheme.

253.

Project Integra Management Board pdf icon PDF 61 KB

To seek approval for the substitution of the Council’s Deputy Project Integra Management Board representative.

Minutes:

Consideration was given to a report of the Corporate Portfolio Holder which sought approval for the substitution of the Council’s Deputy Project Integra Management Board.

 

Resolved:

 

That Councillor Flood be replaced by Councillor Ward as Deputy representative on the Project Integra Management Board.

254.

Members' Allowances Scheme - Recommendations of the Independent Review Panel pdf icon PDF 76 KB

To approve the Members’ Allowances Scheme for 2019/21.

Additional documents:

Minutes:

Consideration was given to a report of the Corporate Portfolio Holder which sought approval of a Members’ Allowance Scheme to operate from 2019.

The current Members’ Allowances Scheme was reviewed by an Independent Remuneration Panel in October 2018 who made recommendations for the Members’ Allowance Scheme to take effect from May 2019.  The Panel recommended that the current scheme continue to operate unchanged (subject to indexation) from May 2019 to May 2021 and that a further review take place in the Autumn of 2020 with a view to recommending a new scheme to apply from May 2021.

 

 

Resolved:

1.  That the Scheme of Members’ Allowances adopted by the Council on 28 January 2015 will operate unchanged from the period May 2019 to May 2021.

2.  That the Independent Remuneration Panel will meet in Autumn 2020 and recommend a new 4-year Scheme to apply from May 2021.