Agenda and minutes

Annual Council, Council - Wednesday 24 May 2023 11.00 am

Venue: Crosfield Hall, Broadwater Road, Romsey, Hampshire SO51 8GL

Contact: Emma Silverton - 01264 368000  Email:

No. Item




Prayers were led by Reverend McClelland.




Apologies for absence were received from Councillors D Cattell, L Gregori, N Gwynne, I Jeffrey and J Sangster and S Yaldon.


Election of a Mayor for the ensuing year

On appointment the Mayor will make in statutory form the declaration of acceptance of office.  The Mayor will leave the chamber for robing and will return to receive his/her insignia of Office.  The Mayor will then announce the appointment of the Mayor’s chaplains and will return thanks for his/her election to Office.


Councillor Borg-Neal moved:


“That Councillor Philip Lashbrook be elected as Mayor of the Borough for the ensuing year and until the appointment of his successor”.


Councillor Andersen seconded the motion.


There were no other nominations and upon being put to the vote, the motion was



Councillor Philip Lashbrook then made in statutory form the declaration of acceptance of office of Mayor.


The new Mayor and new Mayoress Councillor Linda Lashbrook, together with Councillor Alan Dowden and his Mayoress Councillor Celia Dowden, retired to

enable the new Mayor to be robed. Upon returning to the chamber, the Mayor and

Mayoress were invested with their insignia of office.


The Worshipful the Mayor announced the appointment of Reverend Perrott and

Reverend Waako as his chaplains and returned thanks for his election.


Councillor Philip Lashbrook took the chair for the remainder of the meeting.


Vote of thanks to the retiring Mayor and Mayoress


Councillor Mark Cooper moved:


“That the thanks of the Council be extended to Councillor Alan Dowden and Councillor Celia Dowden for the excellent manner in which they have carried out their duties as Mayor and Mayoress of the Borough during the past year, and that they be accorded the privilege at their discretion of wearing the Past Mayor’s badge and the Past Mayoress’s badge respectively”.


Councillor Alan Warnes seconded the motion.


Upon being put to the meeting the motion was carried and Councillors Alan Dowden and Celia Dowden were invested with the Past Mayor and part Mayoress’s badge.


Councillor Alan Dowden then replied to the vote of thanks.


Election of a Deputy Mayor for the ensuing year

On appointment the Deputy Mayor will make in statutory form the declaration of acceptance of office.  The Deputy Mayor will be invested with his/her Insignia of Office and will then return thanks for his/her election to Office.


Councillor Adams-King moved:


“That Councillor Gordon Bailey be appointed Deputy Mayor of the Borough for the

ensuing year and until the appointment of his successor.”


Councillor Bundy seconded the motion.


Upon being put to the meeting the motion was carried.


Councillor Gordon Bailey then made in statutory form the declaration of acceptance of office. Thereupon the Deputy Mayor and Deputy Mayoress, Mrs Karen Hamilton, were invested with their badges of office.


Appointment of Leader

To appoint the Leader of the Council for the next 4 years.


Councillor Adams-King moved:


“That Councillor Phil North be Leader for the term of the Council.”


Councillor MacDonald Seconded the motion.


Upon being put to the meeting the motion was carried.


Appointments to Committees and Outside Bodies and dates and times of meetings of the Council pdf icon PDF 81 KB

To appoint the membership of the Committees of the Council, representatives to Outside Bodies and to approve the dates and times of ordinary meetings of the Council for the Civic Year 2023/24.


The Mayor reported that there had been no notice by a group of members wishing to be treated as a political group in accordance with the Local Government and Housing Act 1989. The Mayor confirmed that seats allocated to committees reflected the political balance of the Council and proportionality.




That appointments be made to the following positions:


1.  Committees:

Audit Committee (6)

Councillor Borg-Neal (Chairman), Councillor Hasselmann (Vice Chairman) and Councillors Hughes, Jeffrey, Kohli and Leech.

General Purposes Committee (11)

Councillor K North (Chairman), Councillor MacDonald (Vice Chairman) and Councillors Adams-King, K Brooks, Z Brooks, Burnage, A Dowden, C Dowden, Flood, P North and Yalden.

Licensing Committee (15)

Councillor Donnelly (Chairman), Councillor L Lashbrook, (Vice-Chairman) and Councillors Andersen, Budzynski, Cattell, G Cooper, Daas, Drew, Dunleavey, Ford, Gwynne, Kohli, P Lashbrook, Matthews and Swain.

Overview and Scrutiny Committee (18)

Councillors Bailey, Borg-Neal, K Brooks, Cattell, Gidley, Gillies, Gregori, Gwynne, Hasselmann, Hughes, Jeffrey, Leech, Matthews, MacDonald, Neal, Parker, Warnes and Yalden.

Northern Area Planning Committee (13)

Councillor Budzynski (Chairman), Councillor Z Brooks, (Vice-Chairman) and Councillors Andersen, Borg-Neal, Donnelly, Gillies, Gregori, L Lashbrook, P Lashbrook, Lodge, Neal, K North and Sangster.


Southern Area Planning Committee (13)

Councillor M Cooper (Chairman), Councillor A Dowden, (Vice-Chairman) and Councillors Bailey, Bundy, Burnage, C Dowden, Dunleavey, Ford, Gidley, Jeffrey, Johnston, Parker and Warnes.



2.  To select representatives to sit on various Committees and Outside Bodies for a further period of one year or for the period specified:


a)  Local Organisations and Charities


Andover Town Football Club Board

To support and enhance sports curriculum & football academy based in Andover

Alderman Carr


John Hanson Foundation Trust

A charitable trust providing prizes for students based in Andover

Councillors Z Brooks, Leech and Neal


Miss Gale’s Educational Foundation

Financial support for families with children educated in Andover (and surrounding area)

Councillor Andersen


Test Valley Arts Foundation

To support and encourage arts and culture across the Borough

Councillor Z Brooks


Test Valley Citizens Advice Bureau Management Committee

Provision of free advice to all across the Borough

Councillor Gidley


Tourism South East

To support the performance and growth of tourism across the Borough

Councillor Johnston


b)  Local Authority Co-operation


Hampshire & Isle of Wight Local Government Association

Regional forum

The Chief Executive together with Councillors P North and Flood


Hampshire and IOW Police and Crime Panel

Statutory Joint Committee

Councillor P Lashbrook


Local Government Association General Assembly

Local Government Forum

Councillor P North


New Forest Consultative Panel

Consultative Forum for New Forest National Park

Councillor Bailey


New Forest National Park Authority

Management of National Park

Councillor Bailey


North Wessex Downs AONB Management Committee

To conserve and enhance the natural beauty of the area based in the north of Test Valley

Councillor P North



Project Integra Management Board

Waste management partnership

(1)  Councillor Drew

(2)  Deputy: Councillor P North


PfSH (Partnership for South Hampshire) Overview and Scrutiny Committee

Provides an Overview and Scrutiny function for PfSH

(1)  Councillor Gwynne

(2)  Deputy: Councillor M Cooper


South East Employers

To provide training, consultancy and  ...  view the full minutes text for item 7.


Appointment of Chairman to Overview and Scrutiny Committee pdf icon PDF 75 KB

To appoint the Chairman to Overview and Scrutiny Committee.

Additional documents:


The Mayor invited nominations for the Chairman of the Overview and Scrutiny Committee for the coming year.


Councillor Neal proposed, and Councillor Bailey seconded, Councillor Jeffrey.


Councillor Geoff Cooper moved, and Councillor Celia Dowden Seconded, Councillor Gidley.


Following debate, Members of Council voted by a show of hands for each nominee.




That Councillor Jeffrey be appointed as the Chairman of the Overview and Scrutiny Committee.


Scheme of Delegations pdf icon PDF 89 KB

To approve the Council’s scheme of officer delegations.

Additional documents:


Consideration was given to the Council’s Scheme of Officer Delegations which is approved each year by Annual Council in accordance with the Council’s Constitution.




1.  That the Scheme of Officers Delegations as set out in the Annex to the report be approved.


2.  That the Scheme set out in the Annex to the report be incorporated into the Constitution.