Agenda and minutes

Prayers were led by the Chief Executive.

Apologies for absence were received from Councillors C Donnelly, K Dunleavey, N Lodge and S MacDonald.

Mr T Burley had registered to speak in accordance with the Council’s Public Participation Scheme under item 10 - Overview and Scrutiny Committee Chairman’s Annual Report.

There were no declarations of interest.

Immediate Past Mayor, Councillor A Dowden, announced that during his mayoral year he had raised £5,050.38 for his Mayor’s Charity Appeal. Councillor A Dowden would be meeting with representatives from Yellow Brick Road, Kids on Track, Andover Young Carers and Romsey Young Carers to present them with donations.

Resolved:

That the minutes of the meetings of the Council held on 5 April and Annual Council on 24 May 2023 be confirmed and signed as a correct record.

The Worshipful The Mayor of Test Valley welcomed Councillors to the first ordinary meeting of the full Council for the new four year term.

The Mayor confirmed that he would be undertaking a series of fund raising events over the coming year details of which would be shared with Councillors. The Mayor confirmed that the Mayoral Charity Appeal for the year would be to raise funds for the following charities; The Countess Brecknock Hospice, Enham Trust and Romsey District Scouts.

The Mayor advised that his Test Valley Civic Service would be held on Tuesday 11 July, 6pm at St Mary’s Church, Andover and advised Councillors to confirm their attendance with the Mayor’s Assistant.

The Mayor invited Councillors to attend the Freedom of the Borough Parade which was being held in Andover on Friday 14 July at 6pm.

To receive minutes and, where necessary, adopt reports of Committees.

Minutes of Meetings

Resolved:

That the minutes of the following Committees and Cabinet meetings be received.

Councillor Gidley asked a question regarding the minutes included in the Council agenda under item 7 and in the minute book.

It was reported that several minutes listed in the agenda were not present in the minute book as those minutes were not available for hard copy print at the time of the Council agenda publication. On this occasion, the Audit Committee minutes of 27 March were included in the minute book but not listed in the agenda pack due to an error. It was noted the minutes from committees were received by Council, but it was for each committee to approve its own minutes.

Councillor Parker asked a question in relation to the minutes from the Overview and Scrutiny Committee held on 19 April 2023, minute number 571 – Enforcement Panel Final Report. Councillor Parker asked if the recommendations, having been resolved by the Committee and not recommended to Cabinet or Council, would be taken forward as set out in the minutes.

It was confirmed that officers had been closely involved in the panel’s work and would be taking the recommendations as agreed by the Overview and Scrutiny Committee forward.

Councillor Celia Dowden asked a question in relation to the minutes from the Cabinet meeting held on 12 April 2023, minute number 557 – Public Spaces Protection Order. Councillor Celia Dowden referred to an incident at Knightwood where a dog had been allegedly attacked and killed by another dog and enquired as to the number of times the Public Spaces Protection Orders (PSPOs) had been enforced.

Councillor Phil North was disappointed to hear of the incident Councillor Celia Dowden referred to and confirmed that the PSPOs had been used in the past. Further information on the use of the PSPOs would be circulated to Councillor Celia Dowden outside of the meeting.

Councillor Celia Dowden asked a question in relation to the minutes from the Annual Council meeting held on 24 May 2023, minute number 7 – Appointments to Committees and Outside Bodies and dates and times of meetings of the Council. Councillor Celia Dowden asked what support was in place for Councillors who were appointed to outside bodies and what mechanisms were in place for Councillors to report back on the work they undertake in relation to the outside bodies. 

Councillor Phil North advised that appointments to outside bodies were reviewed in the lead up to Annual Council each year with outside bodies asked if they still required representation. The number of appointments to outside bodies had reduced over the last few years however Councillor appointments still played an important role in supporting organisations in the borough. Councillors were encouraged to provide feedback on the work of outside bodies which would be shared with all Councillors through an appropriate method. The Democratic Services Manager advised that information on outside body appointments had been shared following Annual Council and that any Councillors who had not received this should contact the Democratic Services Manager who would ensure this was sent to  ...  view the full minutes text for item 69.

There were no questions under Rule 11.2.

The Overview and Scrutiny Chairman will present the Committee’s Annual report.

Mr T Burley made a statement on the Overview and Scrutiny Annual Report which covered a number of topics the Committee had considered during 2022/23.

Councillor Jeffrey, Chairman of the Overview and Scrutiny Committee presented the Annual Report which set out an overview of the work undertaken by the Committee from May 2022 to May 2023. The report highlighted the wide range of work undertaken by the Committee and key achievements.

During 2022/23, the Committee had undertaken a range of activities including information-gathering, briefings, workshops, panel reviews and committee meetings. A number of panels had taken place during the course of the year to scrutinise Council services and policy including, the Climate and Ecological Emergency Bill, planning enforcement, Council communications and Section 106/ Community Infrastructure Levy.

Resolved:

That the Overview and Scrutiny Chairman's Annual Report 2023 be received and endorsed.

There were no motions to consider.