Agenda and minutes

 Prayers were led by Reverend Thomas Wharton.

Apologies for absence were received from Councillors Adams-King, Baverstock, Coole, Cross, Daas, Gwynne, Harber and Rowles.

On appointment the Mayor will make in statutory form the declaration of acceptance of office. The Mayor will announce the appointment of the Mayor's Chaplain(s) and will return thanks for his/her election to Office.

 

Note: A description of the role of the Mayor’s Chaplains is set out on page 4 of the agenda.

Councillor Celia Dowden moved:

 

“That Councillor Cooper be elected as Mayor of the Borough for the ensuing year and until the appointment of his successor”.

 

Councillor Hatley seconded the motion.

 

There were no other nominations and upon being put to the vote, the motion was carried.

Councillor Cooper then made in statutory form the declaration of acceptance of office of Mayor.

 

The new Mayoress Mrs Sue Tippett robed the new Mayor and invested him with the insignia of office.

 

The Worshipful the Mayor announced the appointment of Reverend Thomas Wharton as his chaplain, and returned thanks for his election.

 

Councillor Cooper took the chair for the remainder of the meeting. 

Councillor Bailey moved:

 

“That the thanks of the Council be extended to Councillor Hatley and Mrs Jo Hatley for the excellent manner in which they have carried out their duties as Mayor and Mayoress of the Borough during the two years, and that they be accorded the privilege at their discretion of wearing the Past Mayor’s badge and the Past Mayoress’s badge respectively”.

 

Councillor Alan Dowden seconded the motion.

 

Upon being put to the meeting the motion was carried.

 

Councillor Hatley then replied to the vote of thanks.

On appointment the Deputy Mayor will make in statutory form the declaration of acceptance of office. The Deputy Mayor will then return thanks for his/her election to office.

Councillor Celia Dowden moved:

 

“That Councillor Alan Dowden be appointed Deputy Mayor of the Borough for the ensuing year and until the appointment of his successor.”

 

Councillor Hatley seconded the motion.

 

Upon being put to the meeting the motion was carried.

 

Councillor Alan Dowden would make in statutory form the declaration of acceptance of office outside of the meeting which would be witnessed by the Monitoring Officer.

The Leader will give his annual speech.

Councillor North gave his annual Leader’s speech which reflected on the work of the Council being undertaken in the continued response to the Coronavirus pandemic and highlighted key priorities the Council would continue to take forward in the coming year.

To allocate seats to a political group that wishes to be treated as a political group for the purposes of the Local Government and Housing Act 1989.

Councillor Phil North introduced the item by setting out that for the purposes of the Local Government (Committees and Political Groups) Regulations 1990 and the Local Government and Housing Act 1989, a political group called The Andover Independents had given notice under the Act.

 

A group having been registered, the Council had to determine the allocation of seats on the committees of the Council to that political group. It was noted that the seats allocated to a political group should bear the same proportion to that group’s share of the total Council elected membership.

 

Resolved:

 

That for the purposes of Part 1 of the Local Government and Housing Act, 1989 the allocation of seats on the Standing Committees of the Council be as follows:

 

COMMITTEE	Andover Independents Group
General Purposes	1
Licensing	1
Overview and Scrutiny Committee	1
Northern Area Planning Committee	2
Southern Area Planning Committee	0

 

To appoint the membership of the Committees of the Council, representatives to Outside Bodies and to approve the dates and times of the ordinary meeting for the Council for the Civic Year 2021/22.

Resolved:

 

That appointments be made to the following positions:

 

1.  Committees

a)  Overview and Scrutiny Committee (18)

Councillors Bailey, Baverstock, Borg-Neal, Brooks, Burley, C Dowden, Gwynne, Hamilton, Harber, Hatley, Lodge, Matthews, Meyer, Neal, Parker, Swain, Ward and Warnes

b)  Northern Area Planning Committee (13)

Councillor Borg-Neal (Chairman), Councillor Burley (Vice-Chairman) and Councillors Brooks, Budzynski, Coole, Ecclestone, Harber, L Lashbrook, P Lashbrook, Lodge, Neal, K North and Rowles.

c)  Southern Area Planning Committee (13)

Councillor Cooper (Chairman), Councillor Hatley (Vice-Chairman) and Councillors Bailey, Bundy, Burnage, A Dowden, C Dowden, Gidley, Jeffrey, Maltby, Parker, Ward and Warnes.

d)  General Purposes Committee (11)

 

Councillor Hamilton (Chairman), Councillor K North (Vice Chairman) and Councillors Adams-King, Baverstock, Burnage, Coole, Donnelly, A Dowden, Drew, Flood and P North.

e)  Licensing Committee (15)

 

Councillor Bailey (Chairman), Councillor P Lashbrook, (Vice-Chairman) and Councillors Andersen, Budzynski, Burley, Daas, Donnelly, A Dowden, Gwynne, Johnston, L Lashbrook, Matthews, Meyer, Rowles and Parker.

2.  To select representatives to sit on various Committees and Outside Bodies for a further period of one year or for the period specified:-

 

a)  Local Organisations and Charities

 

Andover Charities Trustees

Councillors Burley and Coole, and Mr M Lloyd

(Period of 4 years until May 2022)

 

Councillors Lodge, J Budzynski and Mr Barlow

(Period of 4 years until May 2024)

 

Andover Crisis and Support Centre

Councillor Bundy

 

Andover Cruse Bereavement Care

Councillor Budzynski

 

Andover Town Football Club Board

Mr I Carr

 

Enham Trust

The Mayor (Ex officio)

 

John Hanson Foundation Trust

Councillors Brooks, Ecclestone and Neal

 

Michelmersh Silver Band

The Mayor (Ex officio)

 

North Wessex Downs AONB Management Committee

Councillor P North

 

Romsey Agricultural and Horse Show 

The Mayor (Ex officio)

 

Sambourne Foundation Trustee

Councillor P North

 

Test Valley Arts Foundation

Councillor Brooks

 

Test Valley Brass Band

The Mayor (Ex officio)

 

Test Valley Citizens Advice Bureau Management Committee

Councillor Hamilton

 

Tourism South East

Councillor Drew

 

Unity

Councillor Hamilton

 

b)  Local Authority Co-operation

 

Hampshire & Isle of Wight Local Government Association

The Chief Executive together with Councillors P North and Flood

 

Hampshire Police and Crime Panel

Councillor P Lashbrook

 

Local Government Association General Assembly

Councillor P North

 

New Forest Consultative Panel

Councillor Bailey

 

New Forest National Park Authority

Councillor Bailey

 

Project Integra Management Board

(1)  Councillor P North

(2)  Deputy: Councillor Johnston

 

PUSH (Partnership for Urban South Hampshire) Joint Overview and Scrutiny

(1)  Councillor Bundy

(2)  Deputy: Councillor Bailey

 

Southampton International Airport Consultative Committee

(1) Councillor Hatley

(2) Deputy: Councillor A Dowden

South East Employers

Councillor Flood

 

c)  Liaison Panels

 

Yokesford Liaison Panel (Ampfield & Braishfield Ward)

Councillor Hatley

 

Roke Manor Liaison Panel (Blackwater Ward)

Councillor Adams-King

 

Lee Lane Liaison Panel (Chilworth Nursling & Rownhams Ward)

Councillors Bundy and Maltby

 

A303 Facility at Longparish Liaison Panel

Councillor Drew

 

 

3.  Dates and Times of Meetings of the Council

 

Venue	Date	Time
Andover	9 June 2021	5:30 pm
Romsey	1 September 2021	5:30 pm
Andover	10 November 2021	5:30 pm
Romsey	26 January 2022	5:30 pm
Andover	25 February 2022	5:30 pm
Romsey	6 April 2022	5:30 pm
Andover	18 May 2022	11:00 am  ...  view the full minutes text for item 8.

To appoint the Chairman of the Overview and Scrutiny Committee.

Councillor Donnelly moved:

 

“That Councillor Lodge be appointed as the Chairman of the Overview and Scrutiny Committee.”

 

Councillor Johnston seconded the motion.

 

Resolved:

 

That Council appoint Councillor Lodge as the Chairman of the Overview and Scrutiny Committee.

To approve the Council’s Scheme of Delegations as amended and to incorporate it into the Council’s Constitution.

Resolved:

 

1.  That the Scheme of Delegations as set out in the Annex 1 to the report in so far as it applies to Council be approved.

2.  That the Scheme set out in the Annex 1 to the report be incorporated into the Constitution.