Agenda, decisions and minutes

In accordance with Council’s Procedure Rules, Mr B Nanson (Chairman of Ampfield Parish Council) spoke on the Revised Ampfield Village Design Statement Supplementary Planning Document at the start of that item:

Resolved:

That the minutes of the meeting held on 12 June 2019 be confirmed and signed as a correct record.

Planning

To consider the adoption of the Supplementary Planning Document.

Recommended:

1.  That the Revised Ampfield Village Design Statement (attached as Annex 1), as altered, be adopted as a Supplementary Planning Document to provide design guidance for the Parish of Ampfield.

2.  That the additional comment received on 4^th July 2019 be noted and added to the schedule of responses.

3.  That the Head of Planning Policy, in consultation with the Planning Portfolio Holder be delegated to carry out amendments of a minor nature to improve the presentation of the document and correct any typographical errors.

A Village Design Statement had been prepared for the Parish of Ampfield and submitted for consideration for adoption as a Supplementary Planning Document (SPD).  The Council had undertaken a formal public consultation in order to meet the requirements of a SPD in line with the relevant regulations and guidance.

The report set out a summary of the comments received and the Council’s response.  This included amendments which are recommended in light of these comments.  The VDS was considered appropriate for adoption, subject to inclusion of these amendments.  The Planning Portfolio Holder advised that an additional comment had been received on 4 July 2019 (as set out in ‘Annex 2 addendum, which would be added to the schedule of responses and proposed the alteration of the VDS by addition of the wording resulting form that comment as set out in the additional document tabled.  The meeting consented to this alteration without discussion.

It was considered that the requirements of the relevant regulations and guidance had been met and that subject to the amendments (in response to the representations made during formal public consultation) that the Ampfield VDS should be adopted as a SPD to provide design guidance for the Parish of Ampfield.

Congratulations and thanks were given to the team for producing an excellent document 

Recommended:

1.  That the Revised Ampfield Village Design Statement (attached as Annex 1), as altered, be adopted as a Supplementary Planning Document to provide design guidance for the Parish of Ampfield.

2.  That the additional comment received on 4^th July 2019 be noted and added to the schedule of responses.

3.  That the Head of Planning Policy, in consultation with the Planning Portfolio Holder be delegated to carry out amendments of a minor nature to improve the presentation of the document and correct any typographical errors.

Leader

To consider the proposed Corporate Action Plan for 2019 – 2023.

Resolved:

That the proposed Corporate Action Plan 2019-2023 (year one) be approved.

Consideration was given to a report of the Leader which sets out proposals for the new Corporate Action Plan for 2019-2023 detailing those projects that will commence in year one.  A new Corporate Plan for the period 2019-23 (Growing Our Potential) was approved by Council in April 2019.

The Corporate Action Plan runs for the lifetime of the Corporate Plan and shows in detail the specific projects to be taken forward in pursuit of the Council’s priorities.

The Corporate Action Plan was reviewed and updated by Cabinet on an annual basis and plays an important role in enabling the allocation of resources to key projects from across the organisation.

The Corporate Action Plan shows in detail how the Council intends to make progress by focusing on the projects it will take forward against each of the priorities of the Corporate Plan. As a result it informs decision making and allocation of resources across the Council.

Resolved:

That the proposed Corporate Action Plan 2019-2023 (year one) be approved.

Resolved:

That, pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting for the consideration of the following report on the following matters on the grounds that they involve the likely disclosure of exempt information as defined in the following Paragraphs of Part 1 of Schedule 12A of the Local Government Act 1972, as amended, indicated below. The public interest in maintaining the exemption outweighs the public interest in disclosing the information for the reason given below:

Hampshire Pension Fund – Housing Association Agreement  Paragraph 3

It is considered that this report contains exempt information within the meaning of paragraph 3 of Schedule 12A of the Local Government Act 1972, as amended.  It is further considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information because the information relates to the financial or business affairs of the Council and third parties who are necessarily identified, which information is commercially sensitive and which by its disclosure would have an adverse effect upon the interests of those third parties and the Council as they seek to settle agreed terms of business.

Resolved:

That, pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting for the consideration of the following report on the following matters on the grounds that they involve the likely disclosure of exempt information as defined in the following Paragraphs of Part 1 of Schedule 12A of the Local Government Act 1972, as amended, indicated below. The public interest in maintaining the exemption outweighs the public interest in disclosing the information for the reason given below:

Hampshire Pension Fund – Housing Association Agreement  Paragraph 3

It is considered that this report contains exempt information within the meaning of paragraph 3 of Schedule 12A of the Local Government Act 1972, as amended.  It is further considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information because the information relates to the financial or business affairs of the Council and third parties who are necessarily identified, which information is commercially sensitive and which by its disclosure would have an adverse effect upon the interests of those third parties and the Council as they seek to settle agreed terms of business.

Finance

To consider changes to an Admission Agreement with the Hampshire Pension Fund.

Resolved:

That the Admission Agreement with the Hampshire Pension Fund be amended as set out in paragraph 2.2 of the report. 

Consideration was given to a confidential report of the Finance Portfolio which sought amendments to the Admission Agreement with the Hampshire Pension Fund.

Resolved:

That the Admission Agreement with the Hampshire Pension Fund be amended as set out in paragraph 2.2 of the report.