Agenda, decisions and minutes

Venue: The Annexe, Crosfield Hall, Broadwater Road, Romsey, Hampshire SO51 8GL

Contact: Emma Horbury - 01264 368001  Email: ehorbury@testvalley.gov.uk

Items
No. Item

266.

Public Participation

Minutes:

No members of the public registered to speak.

267.

Declarations of Interest

Minutes:

There were no declarations of interest.

268.

Urgent Items

Minutes:

There were no urgent items.

269.

Minutes of the meeting held on 18 December 2019

Minutes:

Resolved:

 

That the minutes of the meeting held on 18 December 2019 be confirmed and signed as a correct record.

270.

Recommendations of the Overview and Scrutiny Committee: None

Minutes:

There were no recommendations from the Overview and Scrutiny Committee.

271.

Test Valley Local Development Scheme (2020) pdf icon PDF 152 KB

Planning

To consider the timetable for preparing the next Local Plan and the consequent proposal to update the Local Development Scheme.

Additional documents:

Decision:

Recommended:

1.  That the Test Valley Local Development Scheme (2020), as an Annex to the report, be approved.

2.  That the Head of Planning Policy and Economic Development, in consultation with the Planning Portfolio Holder, be authorised to make changes of a minor nature to improve the presentation of the Test Valley Local Development Scheme (2020) and correct typographical errors prior to publication.

Minutes:

Consideration was given to the report of the Planning Portfolio Holder which set out details for a revised timetable for preparing the next Local Plan and therefore an update to the Test Valley Local Development Scheme.

 

Since the current Local Development Scheme was adopted in 2018, a number of factors had arisen which meant there was a need to review the timetable. The proposed revised timetable would ensure the preparation of the next Local Plan took into account these factors.

 

Having considered the options and for the reasons set out in the report, Cabinet agreed to the following:

 

Recommended to Council:

1.  That the Test Valley Local Development Scheme (2020), as an Annex to the report, be approved.

2.  That the Head of Planning Policy and Economic Development, in consultation with the Planning Portfolio Holder, be authorised to make changes of a minor nature to improve the presentation of the Test Valley Local Development Scheme (2020) and correct typographical errors prior to publication.

272.

Car Parking Proposals pdf icon PDF 292 KB

Planning

To consider the review of the car parking arrangements and the proposed fees and charges in respect of parking matters with effect from 1 April 2020 for approval.

Additional documents:

Decision:

Resolved:

1.  That the schedule of fees and charges proposed with effect from 1April 2020 shown at Annex 6 to the report be approved.

2.  That the schedule of car parking tariffs proposed with effect from 1April 2020 shown at Annex 7 to the report be approved.

Minutes:

Consideration was given to the report of the Planning Portfolio Holder which proposed new tariff arrangements arising from a review of car parking in the Council’s car parks.

 

Changes to the car parking tariffs were proposed with the aim of increasing footfall and dwell time in the town centres to support the Council’s corporate priority of growing the potential of our town centres.

 

The proposed new tariffs maintained the current position of free parking after 4pm Monday to Saturday and free parking on Sundays and Bank Holidays.

 

Having considered the options and for the reasons set out in the report, Cabinet agreed to the following:

 

Resolved:

1.  That the schedule of fees and charges proposed with effect from 1April 2020 shown at Annex 6 to the report be approved.

2.  That the schedule of car parking tariffs proposed with effect from 1April 2020 shown at Annex 7 to the report be approved.

273.

2020/21 Budget Update pdf icon PDF 256 KB

Finance

To provide an update on the budget setting process for 2020/21 and provide information on proposals to close the budget gap.

 

Additional documents:

Decision:

Resolved:

1.  That the savings options, income generation proposals and budget pressures, shown in Annexes 1 – 3 to the report, be noted.

2.  That the budget position for 2020/21 and Medium Term Financial Forecast, shown in Annex 4 to the report, be noted.

3.  That the feedback from businesses on the budget consultation, shown in Annex 5 to the report, be noted.

Minutes:

Consideration was given to the report of the Finance Portfolio Holder which provided an update on changes to the 2020/21 budget forecast since the budget strategy was presented in November.

 

The report provided the latest available information on the provisional Local Government Finance Settlement, the Local Council Tax Support Scheme, New Homes’ Bonus provisional allocations and changes to revenues savings and pressures. It also provided an updated Medium Term Financial Forecast covering 2021/22 and 2022/23.

 

In order to achieve a balanced budget, it would be necessary to close the remaining gap of £57,600 before figures were finalised in February 2020.

 

Having considered the options and for the reasons set out in the report, Cabinet agreed to the following:

 

Resolved:

1.  That the savings options, income generation proposals and budget pressures, shown in Annexes 1 – 3 to the report, be noted.

2.  That the budget position for 2020/21 and Medium Term Financial Forecast, shown in Annex 4 to the report, be noted.

3.  That the feedback from businesses on the budget consultation, shown in Annex 5 to the report, be noted.

274.

Council membership of 'iESE Ltd' pdf icon PDF 289 KB

Corporate

To consider terminating the Council’s membership of iESE Ltd.

Decision:

Resolved:

1.  That the Council’s Membership of iESE Ltd is terminated.

2.  That the Head of Legal and Democratic Services be authorised to execute the documents necessary to give effect to the termination.

 

Minutes:

Consideration was given to the report of the Corporate Portfolio Holder which advised that due a change in their required governance arrangements, iESE wished to terminate a number of Member Councils who were no longer active, from its Board of Directors.

 

Test Valley Borough Council had not held a seat on the iESE Board of Directors since 23 June 2015 which was also similar to the position of a number of other Member Council’s. The Council would continue to have a good working relationship with iESE and could become involved in a capacity other than a formal member.

 

Having considered the options and for the reasons set out in the report, Cabinet agreed to the following:

 

Resolved:

1.  That the Council’s Membership of iESE Ltd is terminated.

2.  That the Head of Legal and Democratic Services be authorised to execute the documents necessary to give effect to the termination.

 

275.

Exclusion of the Public pdf icon PDF 9 KB

The following item is confidential.

Decision:

Resolved:

 

That, pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting for the consideration of the following report(s) on the following matters on the grounds that they involve the likely disclosure of exempt information as defined in the following Paragraphs of Part 1 of Schedule 12A of the Local Government Act 1972, as amended, indicated below. The public interest in maintaining the exemption outweighs the public interest in disclosing the information for the reason given below:

 

 

Property Matters  Paragraph 1 and 3

It is considered that this report contains exempt information within the meaning of paragraph 1 and 3 of Schedule 12A of the Local Government Act 1972, as amended.  It is further considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information because the information relates to the financial or business affairs of the Council and third parties who are necessarily identified, which information is commercially sensitive and which by its disclosure would have an adverse effect upon the interests of those third parties and the Council as they seek to settle agreed terms of business.

 

Minutes:

Resolved:

 

That, pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public be excluded from the meeting for the consideration of the following report(s) on the following matters on the grounds that they involve the likely disclosure of exempt information as defined in the following Paragraphs of Part 1 of Schedule 12A of the Local Government Act 1972, as amended, indicated below. The public interest in maintaining the exemption outweighs the public interest in disclosing the information for the reason given below:

 

 

Property Matters  Paragraph 1 and 3

It is considered that this report contains exempt information within the meaning of paragraph 1 and 3 of Schedule 12A of the Local Government Act 1972, as amended.  It is further considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information because the information relates to the financial or business affairs of the Council and third parties who are necessarily identified, which information is commercially sensitive and which by its disclosure would have an adverse effect upon the interests of those third parties and the Council as they seek to settle agreed terms of business.

 

276.

Property Matters

Planning

To consider a Property Matter.

Decision:

Recommended:

1.  That the Head of Legal and Democratic Services and the Head of Property and Asset Management be authorised to take such steps as may be necessary to implement Option 3 contained in this report.

2.  That £25,000 be allocated from the New Homes Bonus reserve for the purposes of carrying out the steps identified in this report in order to implement Option 3.

Minutes:

Consideration was given to a report of the Planning Portfolio Holder which presented details of a property matter.

 

Having considered the options and for the reasons set out in the report, Cabinet agreed to the following:

 

Recommended:

1.  That the Head of Legal and Democratic Services and the Head of Property and Asset Management be authorised to take such steps as may be necessary to implement Option 3 contained in this report.

2.  That £25,000 be allocated from the New Homes Bonus reserve for the purposes of carrying out the steps identified in this report in order to implement Option 3.