Agenda, decisions and minutes

Venue: virtually by Microsoft Teams

Contact: Caroline Lovelock- 01264 368014  Email: clovelock@testvalley.gov.uk

Note: The meeting will start streaming below at 5:30pm. 

Items
No. Item

424.

Public Participation

Decision:

There was no public participation.

Minutes:

There was no public participation.

425.

Declarations of Interest

Decision:

Councillor Drew wished it to be noted that

Minutes:

Councillor Drew wished it to be noted that he was a Trustee of the Test Valley Arts Foundation, but that it did not constitute an interest.

426.

Urgent Items

Decision:

There were no urgent items to consider.

Minutes:

There were no urgent items to consider.

427.

Minutes of the meeting held on 10 February 2021

Decision:

Resolved:

 

That the minutes of the meeting held on 10 February 2021 be confirmed and signed as a correct record.

Minutes:

Resolved:

 

That the minutes of the meeting held on 10 February 2021 be confirmed and signed as a correct record.

428.

Recommendations of the Overview and Scrutiny Committee

Decision:

There were no recommendations to consider from the Overview and Scrutiny

Committee.

Minutes:

There were no recommendations to consider from the Overview and Scrutiny

Committee.

429.

Motion referred from Council - 27 January 2021 pdf icon PDF 159 KB

To consider the Motion referred from Council held on the 27 January 2021.

 

Decision:

Resolved:

1.  That officers be requested to undertake a piece of work to clarify what support is currently available for those in period poverty.

2.  That a report be brought to a future meeting of Cabinet.

Minutes:

Following the referral of this item from Council on the 27 January 2021, Councillor Coole, as original proposer, and Councillor Harber, as seconder, were invited to speak to the motion.

 

The Corporate Portfolio Holder thanked Councillors Coole, Harber and C Dowden for their contributions to the item and explained that although there were a number of existing initiatives in place both at a national and local level to tackle this issue, it was felt that officers should undertake a more detailed piece of work to better understand what support is currently available, how this can be accessed and where there might be any gaps in provision so that further support, if appropriate, might be highlighted.

 

Resolved:

1.  That officers be requested to undertake a piece of work to clarify what support is currently available for those in period poverty.

2.  That a report be brought to a future meeting of Cabinet.

430.

Andover Public Art Programme pdf icon PDF 156 KB

Community and Leisure

To consider securing contributions for on-site public art at Picket Piece and Picket Twenty through Section 106 agreements.

Additional documents:

Decision:

Recommended:

1.  That £27,000 be added to the Capital Programme for on-site public art in respect of the public art commission for Picket Piece in Andover, to be fully funded by Section 106 developer contributions.

2.  To award the contract for Picket Piece to Svetlana Kondakova.

3.  That £69,000 be added to the Capital Programme for on-site public art in respect of the public art commission for Picket Twenty in Andover, to be fully funded by Section 106 developer contributions.

4.  To award the contract for Picket Twenty to Tim Ward of Circling the Square.

5.  That £50,000 be allocated from Section 106 contributions for off-site public art in respect of the public art programme for Andover Town Centre.

Minutes:

Test Valley Borough Council secured contributions for on-site public art at Picket Piece and Picket Twenty through Section 106 agreements.

 

The report of the Community and Leisure Portfolio Holder set out the procurement procedure that had been undertaken to select an artist to carry out the commission for each project, and requested authority to release sufficient funds to deliver the projects and award the contracts to the selected artists.

 

Contributions for off-site public art were also secured through section 106

agreements for East Anton. The report set out the proposals for the project this would support in Andover town centre and requested authority to release sufficient funds to deliver the projects in this financial year.

 

Having considered the options and for the reasons set out in the report, Cabinet agreed to the following:

 

Recommended:

1.  That £27,000 be added to the Capital Programme for on-site public art in respect of the public art commission for Picket Piece in Andover, to be fully funded by Section 106 developer contributions.

2.  To award the contract for Picket Piece to Svetlana Kondakova.

3.  That £69,000 be added to the Capital Programme for on-site public art in respect of the public art commission for Picket Twenty in Andover, to be fully funded by Section 106 developer contributions.

4.  To award the contract for Picket Twenty to Tim Ward of Circling the Square.

5.  That £50,000 be allocated from Section 106 contributions for off-site public art in respect of the public art programme for Andover Town Centre.

431.

Test Valley Borough Local Plan 2011-2029 - Five Year Review pdf icon PDF 244 KB

Planning

To consider the five year review of the adopted Local Plan.

Additional documents:

Decision:

Resolved:

1.  That the five year review of the Test Valley Borough Local Plan 2011-2029 Annexes to the report be approved and published in accordance with Regulation 10A The Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended).

2.  That the Head of Planning Policy and Economic Development, in consultation with the Planning Portfolio Holder be delegated to carry out amendments of a minor nature to improve the presentation of the documents and correct any typographical errors.

Minutes:

The report of the Planning Portfolio Holder sought approval for the five year review of the Test Valley Borough Local Plan 2011-2029 and for this to be published.

 

With the support of the Planning Advisory Service (PAS) the review had been undertaken by the Council through preparing an assessment using relevant parts of the PAS Local Plan Toolkit. This assessment had then been subject to review by independent consultants appointed by PAS to assist the Council.

 

The outcome of the five year review would assist in informing how preparation of the next Local Plan, which had commenced, now moves forward to the formal consultation stages.

 

Having considered the options and for the reasons set out in the report, Cabinet agreed to the following:

 

Resolved:

1.  That the five year review of the Test Valley Borough Local Plan 2011-2029 Annexes to the report be approved and published in accordance with Regulation 10A The Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended).

2.  That the Head of Planning Policy and Economic Development, in consultation with the Planning Portfolio Holder be delegated to carry out amendments of a minor nature to improve the presentation of the documents and correct any typographical errors.

432.

Hurstbourne Tarrant Village Design Statement Supplementary Planning Document pdf icon PDF 205 KB

Planning

To consider the Hurstbourne Tarrant Village Design Statement and its adoption as a Supplementary Planning Document.

Additional documents:

Decision:

Recommended:

1.  That the Hurstbourne Tarrant Village Design Statement (attached as Annex 1 to the report) to the report be adopted as a Supplementary Planning Document to provide design guidance for the Parish of Hurstbourne Tarrant.

2.  That the Head of Planning Policy and Economic Development, in consultation with the Planning Portfolio Holder be delegated to carry out amendments of a minor nature to improve the presentation of the document and correct any typographical errors.

Minutes:

A Village Design Statement had been prepared for the Parish of Hurstbourne Tarrant and submitted for consideration for adoption as a Supplementary Planning Document (SPD).  The Council had undertaken a formal public consultation in order to meet the requirements of a SPD in line with the relevant regulations and guidance.

 

The report of the Planning Portfolio Holder set out a summary of the comments received and the Council’s response as set out in Annex 2 to the report.  This included amendments which were recommended in light of these comments.  The VDS was considered appropriate for adoption, subject to inclusion of these amendments.

 

Having considered the options and for the reasons set out in the report, Cabinet agreed to the following:

 

Recommended:

1.  That the Hurstbourne Tarrant Village Design Statement (attached as Annex 1 to the report) to the report be adopted as a Supplementary Planning Document to provide design guidance for the Parish of Hurstbourne Tarrant.

2.  That the Head of Planning Policy and Economic Development, in consultation with the Planning Portfolio Holder be delegated to carry out amendments of a minor nature to improve the presentation of the document and correct any typographical errors.

433.

Write off of uncollectable debts DOTX 32 KB

Finance

To consider the write off of uncollectable debts.

Decision:

Resolved:

That the debts detailed in the report, totalling £59,673, be written off in the Council’s accounts as uncollectable.

Minutes:

The report of the Finance Portfolio Holder sought approval for the write off of two business rates debts above the £25,000 threshold that had proved to be uncollectable and for which there was little or no prospect of future recovery.

 

The Finance Portfolio Holder explained that it is inevitable that it will be necessary to write off certain amounts as uncollectable when businesses go into liquidation / individuals declare themselves bankrupt with arrears owed to the Council.

 

Having considered the options and for the reasons set out in the report, Cabinet agreed to the following:

 

Resolved:

That the debts detailed in the report, totalling £59,673, be written off in the Council’s accounts as uncollectable.

434.

Community Infrastructure Levy (CIL) - Allocation of CIL Funds pdf icon PDF 228 KB

Planning

To consider funding two projects within the Borough from the Council’s Community Infrastructure Levy receipts.

Additional documents:

Decision:

Recommended:

That the following projects are approved for CIL funding:

·  Stockbridge Travel to School Plan – £95,000

·  King John’s House and Signage – £36,500

Minutes:

The report of the Planning Portfolio Holder set out a summary of the bids received during April-June 2020, an evaluation of each project, and Funding recommendations made for each project.

 

The Planning Portfolio Holder brought to Members’ attention a typographical error to bullet point 2 of the recommendation in that the CIL funding should have been recommended for King John’s House and Signage rather than Longparish Playground Redevelopment.

 

Having considered the options and for the reasons set out in the report, Cabinet agreed to the following:

 

Recommended:

That the following projects are approved for CIL funding:

·  Stockbridge Travel to School Plan – £95,000

·  King John’s House and Signage – £36,500