Agenda and minutes

Overview and Scrutiny Committee - Wednesday 22 July 2020 5.30 pm

Venue: Being held virtually by Microsoft Teams . The Public can listen to the live stream here:

Contact: Caroline Lovelock - 01264 368014  Email:

Link: The public can listen to a live stream here

No. Item


Public Participation


There was no public participation.


Declarations of Interest


There were no declarations of interest.


Urgent Items


There were no urgent items.


Minutes of the meeting held on 24 June 2020




That the minutes of the meeting held on 24 June 2020 be agreed and signed as a correct record.


Call in Items


There were no call in items.


Urgent decisions taken since last meeting


There were no urgent decisions taken since the last meeting.


Updates on Panels

Lead Members to update the Committee on the progress of their Panels (10 mins)


Councillor Matthews, Lead Officer for the Overview and Scrutiny Committee Armed Forces Covenant Panel reported that the panel had recently met to discuss and agree the way forward.  The Panel had drafted a planned overview and distributed a questionnaire to all members to gather wider information.  The results of the questionnaire would be reviewed by the end of July.


The first phase of the Panel would be to familiarise the Panel with the Covenant and gather survey data.  Councillor Matthews would like members to let him have any questions so that he can involve the relevant officers.  A workshop will be held during the second week of August to look at the information gathered.


Report of the Future of Health Provision in Andover and Romsey Panel pdf icon PDF 139 KB

To consider the report from the Future of Health Provision in Andover and Romsey Panel (20 minutes)

Additional documents:


Councillor Baverstock, Lead Member for the Overview and Scrutiny Committee Panel for reviewing health provision in Andover and Romsey introduced the report which considered the findings from a review which focused on the role that the Council and specifically the Planning process has in supporting health provision and identifying where improvements could be made.


During the review the Panel considered the complex picture of different health providers and recognised the different types of need of buildings and facilities.  The Panel explored parking standards for health centres and the changes to health provision and the role of social prescription.  The Panel were made aware of the structural changes to the NHS and discussed way in which the Council can support the Clinical Commissioning Group through the new Local Plan.


Councillor Baverstock sought the Committee’s support for a second review to look at the provision of health care in the rural area/rural communities.  This will be discussed at the Overview and Scrutiny Away Day.


Our health service adapts to changing populations, healthcare pressures and changes to policy.  Although the Council does not have an active role in decisions which are made by healthcare providers it is able to assist in certain areas.  The Local Plan, currently under development, provides an opportunity for the Council to review the contributions taken as part of larger developments and the parking requirements of new healthcare facilities.  It also will provide an indication of the future growth areas within the Borough, helping to understand potential future pressures on the health services.


The Panel expressed the need for better communication with Hampshire Together NHS, the Clinical Commissioning Group, Test Valley South Local Health Forum and Hampshire’s Health and Adult Social Care Committees and regular six monthly feedback reports from officers and Councillor representatives on those bodies.


The complexity of health provision, the range of the requirements, providers and facilities and the impact this has on relevant contracts, coupled with recent and proposed changes to provision in health is recognised.




1.   That OSCOM encourages proactive and effective communication with the local Clinical Commissioning Group (CCG) and support through the planning process and the provision of health and leisure facilities.


2.   That OCSOM welcomes the development by the Council and the CCG of shared evidence and justification for the requirements for health facilities along with their delivery through both the revised Local Plan and specific planning applications.


3.   That OSCOM should monitor health provision through regular six-monthly feedback reports by TVBC officer and councillor representatives on Test Valley South Locality Health Forum and Hampshire County Council’s Health & Adult Social Care Committee.


4.   That OSCOM should invite communication from Hampshire Together and  engagement in the consultation process it is running across Alton, Andover, Basingstoke, Eastleigh, Winchester and the surrounding areas and in particular in respect of new hospital provision. 


5.   That a review is undertaken of parking standards at and transport to hospital & health centres to inform the revised Local Plan. 



Programme of Work for the Overview and Scrutiny Committee pdf icon PDF 118 KB

To enable Members to keep the Committee’s future work programme under review (10 minutes)

Additional documents:


A remote Away Day will be held on Monday 27 July from 10am to 12 noon to think about initial ideas for inclusion in the work programme for the next 12 months.


This will give Members the opportunity to consider what they would like to see reviewed over the next 12 months. The main intention is to generate ideas so that the Committee can commence a prioritisation process of the most important things to review. Following the Away Day Members will undertake a virtual prioritisation process. There will be a further meeting again in September to discuss the most “popular” issues and meet with lead officers to discuss, in detail, the scope of the potential reviews.  




Finance Portfolio Holder's Presentation

Finance Portfolio Holder to carry out a presentation on her portfolio (30 minutes)


Councillor Flood, Finance Portfolio Holder gave a presentation on her portfolio.  She gave an overview of the portfolio which included Property and Asset Management, Revenues, Finance and Project Enterprise.  The presentation also covered key issues and challenges for each service, impact of COVID-19 on the Council’s budgets, impact on the Leisure contract, work done to support our Communities, Government support and reserves positon.


Councillor Flood thanked officers for their help and support with her portfolio.


Exclusion of the Public pdf icon PDF 93 KB

To consider any confidential information relating to the Finance Portfolio Holder’s presentation.




That, pursuant Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in the following Paragraphs of Part 1 of Schedule 12A of the Act, as amended, indicated below. The public interest in maintaining the exemption outweighs the public interest in disclosing the information for the reason given below:


Item 10 - To consider any confidential information relating to the Finance

Portfolio Holder’s presentation  Paragraph 3


It is considered that the subject matter to be discussed contains exempt information within the meaning of paragraph 3 of Schedule 12A of the Local Government Act 1972, as amended.  It is further considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information because the information relates to the financial or business affairs of the Council and third parties who are necessarily identified, which information is commercially sensitive and which by its disclosure would have an adverse effect upon the interests of the Council and of those third parties.



Confidential information relating to Finance Portfolio Holder's Presentation


Consideration was given to confidential information relating to the Finance Portfolio Holder’s presentation.