Agenda and draft minutes

General Purposes Committee - Wednesday 12 January 2022 4.00 pm

Venue: Main Hall, Crosfield Hall, Broadwater Road, Romsey, Hampshire, SO51 8GL

Contact: Sally Prior - 01264 368024  Email: sprior@testvalley.gov.uk

Items
No. Item

383.

Apologies

Minutes:

There were no apologies for absence.

384.

Public Participation

Minutes:

No members of the public registered to speak.

385.

Declarations of Interest

Minutes:

There were no declarations of interest.

386.

Urgent Items

Minutes:

There were no urgent items.

387.

Minutes of the meeting held on 29 September 2021

Minutes:

Resolved:

 

That the minutes of the meeting held on 29 September 2021 be confirmed and signed as a true record.

388.

Appointments Sub-Committee

To establish an Appointments Sub-Committee to appoint the Head of Planning and Building.

Minutes:

Resolved:

 

That Councillors Adams-King, Baverstock and Hamilton be appointed to the Appointments Sub-Committee to appoint the Head of Planning and Building.

389.

Statement of Accounts 2020/21 pdf icon PDF 215 KB

This report presents Ernst & Young’s Annual Audit Results Report and the 2020/21 Statement of Accounts for approval.

Additional documents:

Minutes:

Consideration was given to a report of the Head of Finance and Revenues which presented the audited Annual Statement of Accounts for approval together with the Annual Audit Results Report of the Council’s external auditors, Ernst & Young.

Kevin Suter, Associate Partner of Ernst & Young, presented the Annual Audit Report and answered a number of questions from Members on the audit work undertaken and the findings in his report.

Jenni Carter, Accountancy Manager, presented the Statement of Accounts 2020/21. Aside from minor presentational changes, there was one area where a change to the accounts was made which related to the reduction of the value used for the valuation of pension fund assets at the balance sheet date. The change was required as a result of new information becoming available.

The Statement of Accounts was presented with an unqualified opinion which meant the auditors found no unadjusted material errors or misstatements in the accounts

Members thanked the officers for their hard work and congratulated the Finance team on producing an excellent set of accounts and a satisfactory audit.

Resolved:

1.  Ernst & Young’s Annual Audit Results Report (Annex 1):

a.  That the matters raised in the report be considered before authorising the financial statements for issue,

b.  That the proposed audit opinion and value for money conclusion be noted.

2.  That the letter of representation (Annex 2) be approved.

3.  That the audited Annual Statement of Accounts for the financial year 2020/21 (Annex 3) be approved.