Agenda item

21/03052/VARS

Meeting of Southern Area Planning Committee, Tuesday 7 June 2022 5.30 pm (Item 25.)

(OFFICER RECOMMENDATION: PERMISSION)

SITE: Waitrose, 32 Alma Road, Romsey, SO51 8AS, ROMSEY TOWN

CASE OFFICER: Sarah Barter

Minutes:

	APPLICATION NO.	21/03052/VARS
	APPLICATION TYPE	VARIATION OF CONDITIONS - SOUTH
	REGISTERED	18.10.2021
	APPLICANT	Waitrose Limited
	SITE	Waitrose, 32 Alma Road, Romsey, SO51 8AS, ROMSEY TOWN
	PROPOSAL	Variation of condition 18 of approved application 08/00911/FULLS (Extension to food store and associated works) to allow a wider delivery window for HGVs and Ecomm deliveries (home delivery service)
	AMENDMENTS	Amended hours – January 2021 Delivery Noise Impact Statement – Jan 2021 Ecomm impact statement – Jan 2021 Quiet Delivery Procedure – March 2022
	CASE OFFICER	Sarah Barter

PERMISSION subject to:
1.	The development hereby permitted shall be begun within three years from the date of the original permission ref: 08/00911/FULLS dated 3^rd April 2013. Reason: To comply with the provision of Section 91 of the Town and Country Planning Act 1990 as amended by Section 51 of the Planning and Compulsory Purchase Act 2004
2.	The materials to be used in the construction of all external surfaces of the development hereby permitted shall match in type, colour and texture those used in the existing building. Reason: To ensure a satisfactory visual relationship of the new development with the existing in accordance with Test Valley Revised Borough Local Plan policy E1.
3.	The revisions to the landscaping of the public route to the south of the building shall be carried out in accordance with the details shown on the following drawings: · Drawing 16401.100 rev B “Removal Plan” · Drawing 16401.001 rev E “Outline Landscape Master Plan” · Drawing 16401.002 rev B “Landscape Masterplan” · Drawing 16401.301 rev B “Proposed Walkway Cross Section” · Drawing 16401.501 rev A “Detail Planting Plan”. Reason: To improve the appearance of the site and enhance the character of the development in the interest of visual amenity and contribute to the character of the local area in accordance with Test Valley Revised Borough Local Plan policy E1.
4.	The management of the landscaped areas shall be carried out in accordance with the details contained in the following drawings and documents, as submitted and approved in relation to TVS.07802/14: - Drawing 412/17 'Maintenance responsibility zones' received 1.7.02 - 'Landscape Maintenance & Management Plan - January 2002 - revision A' received 25.2.02 Planting and works shall be carried out in accordance with the approved schedule. Reason: To ensure that the works undertaken maintain the appearance of the site and enhance the character of the development in the interest of visual amenity and contribute to the character of the local area in accordance with Test Valley Revised Borough Local Plan policy E1.
5.	The development shall be carried out in accordance with Glanville's "Flood Risk Assessment for Proposed Store Extension at Waitrose, Romsey", Issue 2 - dated April 2008 and received on 15 April 2008. Reason: To prevent the increased risk of flooding in accordance with policy E7 of the Test Valley Revised Borough Local Plan 2016.
6.	The new entrance/exit lobby proposed in the south-west corner of the building, as shown on drawing 0724-AG(P)-Z01 rev E, shall be made available prior to the first use of the extended area of the store and retained thereafter for use by customers for access and egress. Reason: To protect the vitality and viability of the town centre through the ease of achieving linked pedestrian trips in accordance with Policies LE12 and T1 of the Test Valley Revised Borough Local Plan 2016.
7.	The scheme for extract ventilation (including details of the external appearance of equipment) as approved on 30th March 2005 under TVS.07802/20 and detailed in drawings: - D6/61605/M/1000 (rev B) Ground Floor Ventilation Layout - D6/61605/M/1001 Mezzanine Level Ventilation Layout - D6/61605/M/4000 Ventilation Schematic shall remain installed as approved and shall remain in full working order, and as long as the use continues it shall be operated and maintained in such a manner as to effectively suppress the emission of fumes and smells; and shall include such equipment (including grease filters and odour neutralising plant) as may be specified to meet this requirement. Details of any new or amended extract ventilation required as a result of this extension to the store shall be submitted to and approved in writing by the Local Planning Authority prior to commencement of this development. This development shall be carried out in accordance with the agreed details. Reason: To protect the amenities of occupiers of adjoining properties in accordance with Policy LHW4 of the Test Valley Revised Borough Local Plan 2016.
8.	All fixed refrigeration plant, ventilation plant or other permanently located noise emitting plant or machinery shall be so designed, constructed or enclosed as to ensure that at the boundary of the development site there is an increase of no more than 5dB(A) Leq as measured in accordance with BS4142:1997, fully controlling tonal or impulsive character noise. Where the equipment is likely to be in use when background noise levels fall below 30dB(A) specific details of the noise control should be agreed in writing with the local planning authority prior to the installation or commissioning of the plant or equipment. Reason: In the interest of residential amenity in accordance with Policies LHW4 of the Test Valley Revised Borough Local Plan 2016.

9.	No goods, plant or materials (other than the storage containers previously permitted between the periods as stated within Condition 21), shall be deposited or stored in the open (or displayed for sale in the open) on the site (including within the service yard). Reason: In order to protect the amenities of the area, and/or to maintain adequate parking areas in accordance with Policies T1 and LHW4 of the Test Valley Revised Borough Local Plan 2016.
10.	The boundary wall to the retail service yard shall be a minimum height of 3.5m. Reason: In the interest of residential amenity in accordance with policy LHW4 the Test Valley Revised Borough Local Plan 2016.
11.	All work in relation to the development hereby approved, including works of demolition or preparation prior to operations, shall only take place between the hours of 07:30 and 20:00 Monday to Friday and 07:30 and 13:00 Saturdays and at no time on Sundays or Public Holidays, unless otherwise agreed in writing with the Local Planning Authority. Reason: To protect the amenities of the adjoining occupiers during the construction period in accordance with Policy LHW4 of the Test Valley Revised Borough Local Plan 2016.
12.	The retail store premises shall be used for Class A1 (convenience goods) and for no other purpose, including any purpose in Class A1 of the Schedule of the Town & Country Planning (Use Classes) Order 1987, or in any provision equivalent to that Class in any statutory instrument revoking and re-enacting that Order with or without modification. Reason: In the interest of the local amenities and the character of the area in accordance with Policies LE12 and LHW4 of the Test Valley Revised Borough Local Plan 2016.
13.	The retail use hereby permitted shall not open to customers except between the following times 08:00 and 20:00 Monday to Saturday, including public holidays, but allowing Friday to trade between the times of 08:00 and 21:00, and between 09:00 to 17:00 on Sundays other than on the 21st, 22nd and 23rd of December where the retail use shall not be open to customers except between 08:00 and 22:00 hours except where these dates fall on a Sunday. Reason: In the interest of the local amenities and the character of the area in accordance with Policy LHW4 of the Test Valley Revised Borough Local Plan 2016.
14.	No deliveries by HGVS shall be taken at or despatched from the site except between the hours of: - 0700 to 2100 - Mondays to Saturdays (only 1 HGV allowed during 1700– 2100), - 0900 to 2000 - Sundays (only 1 HGV allowed during 1700 – 2000), - 0800 to 2000 - Bank and Public Holidays (an extension of 3 hours, only 1 HGV allowed during 1700 – 2000). No deliveries by ecommerce vehicles shall be taken at or despatched from the site except between the hours of and at the following locations: Monday – Saturday (including bank and public holidays) - 0600 - 0800hrs - Front of store (Eastern Elevation) - 0800 - 2100hrs – Loading bay - 2100 - 2300hrs - Front of store (Eastern Elevation) Sunday - 0600 - 0930hrs - Front of store (Eastern Elevation) - 0930 - 1630hrs - Loading bay - 1630 - 2300hrs - Front of Store (Eastern Elevation) Waitrose deliveries shall be undertaken in accordance with the Quiet Delivery Procedure – Servicing and Delivery Management Plan Waitrose Ltd – March 2022. Reason: To maintain the character and amenities of the surrounding local area in accordance with Policy LHW4 of the Test Valley Revised Borough Local Plan 2016.
15.	Measures to control trollies leaving the site shall be provided in accordance with the details contained in the following drawings and documents, as submitted and approved in relation to TVS.07802/14: - Drawing 98.044 SK57 revision A - Radford 'Radlock' brochure details The measures shall be installed and in operation before the store opens for trading. When installing the control measures the structures to be located immediately to the west of SCATS shall be positioned so as to restrict the width of the passageway leading onto the path to the rear of the properties on Station Road. In restricting the width of this passageway, a clear passage of 2.5m in width should be maintained. All such measures shall be retained at all times. Reason: To ensure store equipment is retained within the site and in the interest of visual amenity in accordance with Policy E1 and T1 of the Test Valley Revised Borough Local Plan 2016.
16.	Any external compactor shall only be used between the hours of 09:00 and 18:00 Monday to Saturday and 09:00 and 17:00 Sundays and Public Holidays. Reason: In the interest of residential amenity in accordance with Policy LHW4 of the Test Valley Revised Borough Local Plan 2016.
17.	The scheme for air quality shall be carried out in accordance with the details contained in the following documents, as submitted and approved in relation to TVS.07802/14: · Fax from Stranger Sciences & Environment to GL Hearn dated 5.11.01, which accompanied a fax from John Lewis Partnership to TVBC Environment & Health dated 30.1.02 · Letter from LSH to TVBC dated 4.7.02 The monitoring shall be undertaken in accordance with the approved scheme, including regular reports. Reason: In the interest of local amenities in accordance with Policies E8 and LHW4 of the Test Valley Revised Borough Local Plan 2016.
18.	The staff cycle parking shall be provided in a secure, covered, lockable enclosure, details of which shall be submitted to and approved in writing by Local Planning Authority. Reason: To encourage use of modes of transport other than the private car in accordance with Policy T1 of the Test Valley Revised Borough Local Plan 2016.
19.	The containers previously permitted shall only be sited within the service yard between 01 September and 31st January, with the siting of the chilled container not to occur before December 1st unless otherwise agreed in writing by the Local Planning Authority. Reason: In the interests of the character of the area and the amenities of the neighbouring residential properties in accordance with Policies E1 and LHW4 Test Valley Revised Borough Local Plan 2016.
20.	No movements to and from the containers using the caged trolleys shall occur outside of the hours of 07:00 to 20:00 Monday to Saturday, 09:00 to 17:00 on Sundays or 08:00 to 17:00 hours on Bank Holidays. Reason: To maintain the amenities of the local area in accordance with Policy LHW4 of the Test Valley Revised Borough Local Plan 2016.
21.	The travel plan dated September 2008 (revision A) hereby approved shall be fully implemented in accordance with the details set out in the document. Reason: To reduce the level of car-borne traffic in accordance with policy T1 of the Test Valley Revised Borough Local Plan 2016.
22.	Notwithstanding the provisions of Class 12 of Schedule 3 of the Town and Country Planning (Control of Advertisements) Regulations 2007, or any Order amending, revoking or re-enacting these Regulations, the occupiers of the development hereby approved shall retain clear glazing on the ground floor along the length of the southern boundary hereby approved (without the installation of window vinyl’s or equivalent) unless otherwise agreed in writing with the Local Planning Authority. Reason: In the interests of retaining a lively and attractive street scene without obstruction and to improve the natural surveillance offered by the development in accordance with policies T1, E1 and E2 of the Test Valley Revised Borough Local Plan 2016.
23.	The development hereby permitted shall not be carried out except in complete accordance with the details shown on the submitted plans, numbers: 0724-YZ(P)-010 rev B "Site Location Plan" 0724-AG(P)-Z01 rev F "Proposed Site Layout" 0724-AG(P)-G01 rev C "Proposed Ground Floor General Arrangement" 0724-AE(P)-001 rev D "Proposed South and West Elevations" 0724-AE(P)-002 rev B "Proposed East Elevation" 0724-AX(P)-001 rev B "Proposed Sections" 0724-AG(P)-R01 "Proposed Roof Plan" 76285/SK001 "Preliminary Drainage Layout" 76285/SK002 "Preliminary Foundation Layout" Landscape Statement - 16.12.08 16401.001 rev E "Outline Landscape Masterplan" 16401.002 rev B "Landscape Masterplan" 16401.100 rev B "Removal Plan" 16401.301 rev B "Proposed Walkway Cross Section" 16401.501 rev A "Detail Planting Plan" For the avoidance of doubt the works to the existing building shall be carried out in accordance with the details shown on drawings 0724-AG(P)-Z01 rev F "Proposed Site Layout"; 0724-AG(P)-G01 rev C "Proposed Ground Floor General Arrangement"; 0724-AE(P)-001 rev D "Proposed South and West Elevations"; 0724-AE(P)-002 rev B "Proposed East Elevation"; 0724-AX(P)-001 rev B "Proposed Sections"; and 0724-AG(P)-R01 "Proposed Roof Plan" and the following drawings are approved solely for the purposes identified below: · 6285/SK001 "Preliminary Drainage Layout" - details of proposed drainage · 76285/SK002 "Preliminary Foundation Layout" - details of proposed foundations · 16401.001 rev E "Outline Landscape Masterplan" - details of proposed landscaping · 16401.002 rev B "Landscape Masterplan" - details of proposed landscaping · 16401.100 rev B "Removal Plan" - identification of existing structures and features to be removed · 16401.301 rev B "Proposed Walkway Cross Section" - details of proposed landscaping · 16401.501 rev A "Detail Planting Plan" - details of proposed landscaping Reason: To ensure that the development is carried out in accordance with the approved plans.
Notes to applicant:
1.	The decision to grant planning permission has been taken because the proposed development is acceptable and it is not considered that it would have a significantly detrimental impact on residential amenities, flooding or archaeology. Subject to the completion of the necessary legal agreement the highway impact and the loss of the existing public open space would be appropriately mitigated. This informative is only intended as a summary of the reason for grant of planning permission. For further details on the decision please see the application report which is available from the Planning and Building Service.
2.	Attention is drawn to the requirements of the Agreement dated 19^th March 2013 under Section 106 of the Town and Country Planning Act 1990 which affects this development and the requirement to vary the wording to reflect the change sought in this permission.
3.	The development hereby permitted shall be carried out and completed strictly in accordance with the submitted plans, specifications and written particulars for which permission is hereby granted or which are subsequently submitted to, and approved in writing by, the Local Planning Authority and in compliance with any conditions imposed by the Local Planning Authority.
4.	Attention is drawn to the insufficient size of the loading bay for modern Waitrose delivery vehicles. The applicant should consider a further proposal to increase the size to accommodate the type of deliveries now being received at this store.

Supporting documents: