Agenda and minutes

Prayers were led by Reverend Wharton.

Apologies for absence were received from Councillors Adams-King, Borg-Neal, Daas, Donnelly, Hughes, Gillies, Johnston, Matthews and Sangster.

There was no public participation.  

There were no declarations of interest.

To approve as a correct record the minutes of the meeting of the Council held on 24 July 2024.

The minutes of the Council meeting held on 24 July 2024 were proposed by Councillor P North and seconded by Councillor Flood.

Resolved:

That the minutes of the meetings of the Council held on 24 July 2024 be confirmed and signed as a correct record.

The Worshipful The Mayor of Test Valley advised Councillors that with the agreement of both Group Leaders, the Council meeting scheduled to take place on 4 December would be moved back a week to Wednesday 11 December to follow the Mayors Annual Christmas Reception.

The Mayor was saddened to advise Councillors of the passing of Madeline Edmonds MBE, a resident of Test Valley who had been instrumental in the development of the Test Valley Arts Foundation.

To receive and, where necessary, adopt reports of Committees.

Minutes of Meetings

The minutes of meetings were proposed by Councillor P North and seconded by Councillor Flood.

Resolved:

That the minutes of the following Committees and Cabinet meetings be received:

To adopt recommendations from the following:

The recommendations were proposed by Councillor P North and seconded by Councillor Flood.

Cabinet – 21 August 2024

Corporate Financial Monitoring

Resolved:

That the ‘Upper limit for total principal sums invested for over 364 days’ be updated as detailed in paragraph 4.11 of the report.

Cabinet – 2 October 2024

Gambling Act 2005 – Statement of Licensing Principles

Resolved:

1.  That the revised Statement of Licensing Principles, annexed to  the report, be approved.

2.  That the Statement of Licensing Principles, annexed to the report, be effective for a three-year period commencing 31 January 2025 subject to it being kept under review and Council making any changes at such times as it considers appropriate.

Medium Term Financial Strategy 2025/26 – 2027/28

Resolved:

1.  That the Medium Term Financial Strategy for 2025/26 to 2027/28 be approved.

2.  That the reallocation of earmarked reserves, as set out in paragraph 4.2.9 of the report, be approved.

In relation to the minutes of the Council meeting held on 24 July 2024 minute number 130, Councillor Gwynne noted that work to make the audio streaming more accessible to the public was positive and asked whether the issue that meant the Cabinet meeting on 2 October 2024 could not be streamed had been resolved?

Councillor Phil North responded to confirm that the wi-fi connectivity issue had been resolved and that whilst the Cabinet meeting had not been live streamed, the meeting had been recorded and was available on the Council’s website for anyone who wished to listen to it.

There were no questions on notice under Rule 11.2.

To consider issues arising from the Government’s decision to delay implementation of the Procurement Act 2023.

Consideration was given to a report of the Finance and Resources which outlined the Government’s decision to delay implementation of the Procurement Act 2023 until 24 February 2025.

Given the benefits of the new Contract Standing Orders (CSOs) agreed by Council at its meeting on 24 July 2024, it was recommended that revised CSOs be brought into effect from 28 October 2024 before the legislation which was referred to in them was in force, with changes to the new CSOs proposed to manage the interim.

The recommendation was proposed by Councillor Flood and seconded by Councillor P North.

Resolved:

That the updated Contract Standing Orders approved by Council on 24 July 2024 be brought into effect on 28 October 2024, subject to the changes set out in paragraph 6.2 of the Report (Option 4).

Council considered the following motion moved by Councillor Flood and seconded by Councillor Gwynne.

Councillor Yalden, seconded by Cllr Geoff Cooper, indicated a wish to move an amendment to the motion to add the following words to recommendation three of the motion ‘which would include targeted communications, if possible’. Councillor Flood proposed an alteration to the motion in those terms and the meetings consent of the alteration was signalled without discussion.

Changes to the Winter Fuel Allowance and Protecting Pensioners from Fuel Poverty

Test Valley Borough Council notes:

·  The Government’s recent decision to restrict the Winter Fuel Payment to only pensioners in receipt of means-tested benefits like Pension Credit.

·  The estimated impact of this decision, which Age UK says will mean 2 million pensioners who badly need the money to stay warm this winter will not receive it.

·  The significant role the Winter Fuel Payment plays in helping older residents of Test Valley afford heating during the coldest months, thereby preventing 'heat or eat' dilemmas and safeguarding health.

·  The additional strain this decision will place on vulnerable pensioners, many of whom do not claim Pension Credit despite being eligible, further exacerbating their financial hardship.

Test Valley Borough Council believes:

·  That the Winter Fuel Payment has been a lifeline for many older people across the UK and that restricting its availability solely to those on Pension Credit risks leaving many pensioners in financial hardship.

·  That while some pensioners currently in receipt of the Winter Fuel Payment may not require it, there are many across Test Valley that sit just above the cut-off for Pension Credit who will now lose their allowance.

·  The decision to means-test Winter Fuel Payments with such short notice and without adequate compensatory measures for the most vulnerable, is deeply unfair and will disproportionately affect the health and older residents unable to afford the basics of food and warmth.

·  That the government’s approach fails to consider the administrative barriers and stigma that prevent eligible pensioners from claiming Pension Credit, leaving many without the support they desperately need.

 Test Valley Borough Council further notes:

·  That towards the end of 2022, the Council, in partnership with Unity and Citizens Advice Test Valley, launched a Winter Fuel Payment scheme whereby anyone who received a Winter Fuel Payment, but didn’t need it, was able to donate it to help other pensioners in the area struggling with the rising cost of living. The Council match funded donations from members of the public and as a result, was able to support vulnerable pensioners in Test valley with the cost of their bills.

·  Over the past two years, in an environment where all pensioners have received a winter fuel payment, the scheme has raised around £9,000 and made in excess of £3,000 worth of payments to nearly 40 households. This winter, with so many households losing their winter payments, we expect many more to need help.

 Test Valley Borough Council recommends:

1.  That the Council write to the Chancellor of the Exchequer, urging a  ...  view the full minutes text for item 231.