Agenda and draft minutes

Test Valley Association of Parish and Town Councils - Thursday 23 May 2024 6.00 pm

Venue: King Somborne Village Hall

Items
No. Item

1.

Planning Enforcement Workshop

A workshop hosted by the Planning Enforcement team from TVBC providing details of planning enforcement legislation and processes as well as the role of parish and town councils in planning enforcement.

Minutes:

Simon Finch, Head of Planning and Building, Andrew James,, Planning Enforcement Manager and Steve Payne, Planning Enforcement Officer gave a presentation on planning enforcement in Test Valley which covered the legislation and processes used in planning enforcement.

2.

To elect a Chair and Vice Chair

Minutes:

Clive Ward, Charlton Parish Council was confirmed as Chair of the Test Valley Association of Parish and Town Council for 2024/25.

 

Fiona Collier, West Tytherley, Frenchmoor and Buckholt Parish Council was confirmed as Vice Chair of the Test Valley Association of Parish and Town Council for 2024/25.

3.

Election of Representatives

Hampshire Association of Local Councils (4)

• Clive Ward- Charlton Parish

• Fiona Collier - West Tytherley and Frenchmoor

• Luigi Gregori - Andover Town

• Vacancy

 

Test Valley Strategic Partnership Steering Group (2)

• Clive Ward - Charlton Parish

• John Parker - Romsey Town

 

Central Hampshire Road Safety Council (1)

• Jackie Smith – Charlton Parish

Minutes:

Representatives were considered for bodies which the Association appoints to. The following representatives were confirmed for 2024/25. Members of the Association were encouraged to put forward representatives for the current vacancies by emailing Emma Silverton at esilverton@testvalley.gov.uk.

 

Hampshire Association of Local Councils (4)

• Clive Ward- Charlton Parish

• Fiona Collier - West Tytherley, Frenchmoor and Buckholt Parish

• Luigi Gregori - Andover Town

• Vacancy

 

Test Valley Strategic Partnership Steering Group (2)

• Clive Ward - Charlton Parish

• John Parker - Romsey Town

 

Central Hampshire Road Safety Council (1)

• Vacancy

 

4.

Statement of Accounts 2023/24

Minutes:

The Statement of Accounts 2023/24 were endorsed by the Association.

5.

What do you have to Share?

Minutes:

Water Quality

Member of the Association discussed issues with water quality and management in the borough. There were a number of localised and broader issues impacting on communities across the borough.

 

It was noted that there were several Pan-Parish Forums that had been established and were working at a local level with key stakeholders including Southern Water and the Environment Agency to consider how best to address issues and ensure the voices of communities were heard. It was agreed that understanding the work of these forums and how they could be supported would be a useful item for consideration at future meeting or the annual conference.

 

Climate Change

The Association discussed work being undertaken by the Borough Council on its response to the Climate Emergency and agreed that greater understanding of projects being undertaken, the impact of these, as well as support available for parishes in addressing climate change would be helpful at the annual conference.

 

20MPH Speed Limits

The Association noted that further information from Hampshire County Council  at a future meeting would be helpful in understanding the process for establishing 20MPH speed limits in villages.

6.

Items for Future Meetings

Forthcoming meetings:

 

2024/25

·  TVAPTC/ TVBC Annual Conference – 21 September 2024

·  TVAPTC meeting – 21 November 2024

·  TVAPTC meeting – 6 March 2025

 

2025/26

·  TVAPTC meeting – 22 May 2025

·  TVAPTC / TVBC Annual Conference – 27 September 2024

·  TVAPTC meeting – 22 November 2025

·  TVAPTC meeting – 5 March 2026

 

Minutes:

The dates of forthcoming meetings were noted. Members of the Association were encouraged to contact the Chair, Vice Chair, or secretary with suggestions for future agenda items in particular items for the annual conference on 21 September 2024.

 

2024/25

·  TVAPTC/ TVBC Annual Conference – 21 September 2024

·  TVAPTC meeting – 21 November 2024

·  TVAPTC meeting – 6 March 2025

 

2025/26

·  TVAPTC meeting – 22 May 2025

·  TVAPTC / TVBC Annual Conference – 27 September 2024

·  TVAPTC meeting – 22 November 2025

·  TVAPTC meeting – 5 March 2026