Agenda item

22/01800/VARS

Meeting of Southern Area Planning Committee, Tuesday 20 September 2022 5.30 pm (Item 197.)

(OFFICER RECOMMENDATION: PERMISSION)

SITE: Waitrose, 32 Alma Road, Romsey, SO51 8AS, ROMSEY TOWN

CASE OFFICER: Sarah Barter

Minutes:

	APPLICATION NO.	22/01800/VARS
	APPLICATION TYPE	VARIATION OF CONDITIONS - SOUTH
	REGISTERED	12.07.2022
	APPLICANT	Waitrose Ltd
	SITE	Waitrose, 32 Alma Road, Romsey, SO51 8AS, ROMSEY TOWN
	PROPOSAL	Variation of condition no. 14 of 05/00494/VARS (following granting of planning permission TVS.07802/14- Demolition of Council depots, Orchard House, SCATS, 32 & 36 Alma Road, existing club buildings, and erection of retail supermarket and new SCATS retail unit with formation of car park, access roads and associated development, retail units, new club for Royal British Legion with access and car parking, relocation of site) - to allow a wider delivery window for HGVs and Ecomm deliveries (home delivery service)
	AMENDMENTS	None
	CASE OFFICER	Sarah Barter

PERMISSION subject to:
1.	The proposed ground levels of the development, the boundaries of the site and the height of the ground floor slab and damp proof course shall be carried out in accordance with the details contained in the following drawings, as submitted and approved in relation to TVS.07802/14: - Drawing 98/044/P18 rev A 'Site Levels' - Drawing W7833 PL01 E 'Drainage & Levels'. Reason: To ensure satisfactory relationship between the new development and the adjacent buildings, amenity areas and trees in accordance with Policy LHW4 and E2 of the Test Valley Borough Local Plan.
2.	The materials to be used in the construction of all external surfaces shall be in accordance with the following details, as submitted and approved in relation to TVS.07802/14: - Draft 5 of the 'Schedule of External Materials' - External Materials Photographic Samples Board rev A. Development shall be carried out in accordance with the approved details. Reason: To ensure the development has a satisfactory external appearance in the interest of visual amenities in accordance with Policy E1 of the Test Valley Borough Local Plan.
3.	Details of any external lighting shall be submitted to and approved in writing by the local planning authority before the use commences or prior to its installation. Development shall be carried out in accordance with the approved details. Reason: To safeguard the amenities of the area and/or in the interests of road safety in accordance with Policy E1 and E2 of the Test Valley Borough Local Plan.
4.	No goods, plant or materials (other than the storage containers hereby permitted between the periods as stated within Condition 24), shall be deposited or stored in the open (or displayed for sale in the open) on the site (including within the service yard). Reason: In order to protect the amenities of the area, and/or to maintain adequate parking areas in accordance with Policy E1 of the Test Valley Borough Local Plan.
5.	The hard and soft landscaping works shall be carried out in accordance with the details shown on the following drawings and documents, as submitted and approved in relation to TVS.07802/18: - Drawing 412/08 Urban tree soil pit - Drawing 412/09 (rev O) Landscape Hard Works - Drawing 412/15 (rev A) Tree Pit Detail - Drawing 412/16 (rev A) Tree Planter - Drawing 412/18 (rev A) Tree Planter Type B - Drawing 412/19 Paving Sections - Drawing 412/24 Raised Planter Detail - Drawing 412/25 (rev B) Raised Planter Detail - Drawing 412/26 (rev E) Detail Planting Plan - Drawing 412/27 Studs Demarcation Detail - Drawing W7833 PLO1 (rev J) Drainage and levels - Drawing W7833 PLO2 (rev G) External finishes - Drawing 98.044 P002 (rev L) Site Plan - Drawing 98.044 P304 Location Plan - Drawing 5895-EZ-001 (rev C) Car Park Electrical Requirements or as otherwise agreed in writing by the Local Planning Authority. The landscape works shall be carried out in accordance with the implementation programme. Reason: To improve the appearance of the site and enhance the character of the development in the interest of visual amenity and contribute to the character of the local area in accordance with Policies E1 and E2 of the Test Valley Borough Local Plan.
6.	The management of the landscaped areas shall be carried out in accordance with the details contained in the following drawings and documents, as submitted and approved in relation to TVS.07802/14: - Drawing 412/17 'Maintenance responsibility zones' received 1.7.02 - 'Landscape Maintenance & Management Plan - January 2002 - revision A' received 25.2.02 Planting and works shall be carried out in accordance with the approved schedule. Reason: To ensure that the works undertaken maintain the appearance of the site and enhance the character of the development in the interest of visual amenity and contribute to the character of the local area in accordance with Policy E1 of the Test Valley Borough Local Plan.
7.	The positions, design, materials and type of boundary treatment including gates (where appropriate) to be erected shall be carried out in accordance with the details contained in the following drawings and documents, as submitted and approved in relation to TVS.07802/14: - 98/044/13.1003 rev C 'Site boundary wall external elevations sheet 1 of 2' - except in relation to access to 11 Albany Road - 98/044/13.1004 rev C 'Site boundary wall external elevations sheet 2 of 2' - except in relation to access to 20 Alma Road - Drawing 98/044/12.1009 rev A 'Site boundary wall sections' - Drawing 98044/SK59 rev E 'Boundary walls' - Drawing 98.044 SK154 rev B 'Vehicular crossover and boundary wall to no. 11 Albany Road' - Drawing 98.044 SK161 rev B 'Vehicular crossover and boundary wall to no. 20 Alma Road' - Draft 5 of the 'Schedule of External Materials' - External Materials Photographic Samples Board rev A. The boundary treatment shall be carried out in accordance with the approved details and completed before the store opens to the public. Reason: To ensure that the works undertaken maintain the appearance of the site and enhance the character of the development in the interest of visual amenity and contribute to the character of the local area in accordance with Policy E1 of the Test Valley Borough Local Plan.
8.	The boundary wall to the retail service yard shall be a minimum height of 3.5m. Reason: In the interest of residential amenity in accordance with Policy LHW4 of the Test Valley Borough Local Plan.
9.	All fixed refrigeration plant, ventilation plant or other permanently located noise emitting plant or machinery shall be so designed, constructed or enclosed as to ensure that at the boundary of the development site there is an increase of no more than 5dB(A) Leq as measured in accordance with BS4142:1997, fully controlling tonal or impulsive character noise. Where the equipment is likely to be in use when background noise levels fall below 30dB(A) specific details of the noise control should be agreed in writing with the local planning authority prior to the installation or commissioning of the plant or equipment. Reason: In the interest of residential amenity in accordance with Policy LHW4 of the Test Valley Borough Local Plan.
10.	All work in relation to the development hereby approved, including works of demolition or preparation prior to operations, shall only take place between the hours of 07:30 and 20:00 Monday to Friday and 07:30 and 13:00 Saturdays and at no time on Sundays or Public Holidays, unless otherwise agreed in writing with the Local Planning Authority. Reason: To protect the amenities of the adjoining occupiers during the construction period in accordance with Policy LHW4 of the Test Valley Borough Local Plan.
11.	The retail store premises shall be used for Class A1 (convenience goods) and for no other purpose, including any purpose in Class A1 of the Schedule of the Town & Country Planning (Use Classes) Order 1987, or in any provision equivalent to that Class in any statutory instrument revoking and re-enacting that Order with or without modification. Reason: In the interest of the local amenities and the character of the area in accordance with Policies E1 and LHW4 of the Test Valley Borough Local Plan.
12.	The retail use hereby permitted shall not open to customers except between the following times 08:00 and 20:00 Monday to Saturday, including public holidays, but allowing Friday to trade between the times of 08:00 and 21:00, and between 09:00 to 17:00 on Sundays other than on the 21st, 22nd and 23rd of December where the retail use shall not be open to customers except between 08:00 and 22:00 hours except where these dates fall on a Sunday. Reason: In the interest of the local amenities and the character of the area in accordance with Policies E1 and LHW4 of the Test Valley Borough Local Plan.
13.	Deliveries by HGVS shall only be taken at or despatched from the service yard between the hours of: - 0700 to 2100 - Mondays to Saturdays (only 1 HGV allowed during 1700 - 2100), - 0900 to 2000 - Sundays (only 1 HGV allowed during 1700 - 2000), - 0800 to 2000 - Bank and Public Holidays (an extension of 3 hours, only 1 HGV allowed during 1700 - 2000). No deliveries by ecommerce vehicles shall be taken at or despatched from the site except between the hours of and at the following locations: Monday - Saturday (including bank and public holidays) - 0600 - 0800hrs - Front of store - 0800 - 2100hrs – Service yard - 2100 - 2300hrs - Front of store Sunday - 0600 - 0930hrs - Front of store - 0930 - 1630hrs – Service yard - 1630 - 2300hrs - Front of Store Reason: To maintain the character and amenities of the surrounding local area in accordance with Policy LHW4 of the Test Valley Revised Borough Local Plan 2016.
14.	The parking and manoeuvring onsite of contractor's delivery vehicles during the construction period shall be in accordance with the details contained in the following documents, as submitted and approved in relation to TVS.07802/14: - Statement by Kier Regional 'Details of contractors manoeuvring/routing statement' revision A, dated 25 July 2002 received 26.7.02 The approved scheme shall be implemented for the duration of the construction period. Reason: In the interest of highway safety in accordance with Policy T1 of the Test Valley Borough Local Plan.
15.	The archaeological work shall be carried out in accordance with the details in the following documents as submitted and approved in relation to TVS.07802/14: - Specification for Archaeological Evaluation Works by LP Archaeology - Report on Archaeological Evaluation dated March 2002 by Wessex Archaeology In addition the watching brief final report shall be submitted and approved by the Local Planning Authority, prior to the occupation of the building. Reason: The site is potentially of archaeological significance in accordance with Policy E9 of the Test Valley Borough Local Plan.
16.	No work on site (including site clearance) shall take place until a detailed design and method statement for the extent and design of all foundation and groundwork has been submitted to and approved in writing by the Local Planning Authority. The development hereby approved shall only take place in accordance with the detailed scheme agreed pursuant to this condition. Reason: The site is potentially of archaeological significance and to ensure landscape works can be satisfactorily accommodated in accordance with Policy E9 of the Test Valley Borough Local Plan.
17.	Provision shall be made for all groups of people (including disabled, parents and children) to gain access to the building(s) in accordance with the details in the following drawing, as submitted and approved in relation to TVS.07802/14: - Drawing 98044/PO17 rev A, as amended by letter dated 25.7.02 from LSH Architects The agreed scheme shall be implemented before the development hereby permitted is brought into use. Reason: To ensure suitable access to buildings is provided in accordance with Policy T1 of the Test Valley Borough Local Plan.
18.	Measures to control trolley's leaving the site shall be provided in accordance with the details contained in the following drawings and documents, as submitted and approved in relation to TVS.07802/14: - Drawing 98.044 SK57 revision A - Radford 'Radlock' brochure details The measures shall be installed and in operation before the store opens for trading. When installing the control measures the structures to be located immediately to the west of SCATS shall be positioned so as to restrict the width of the passageway leading onto the path to the rear of the properties on Station Road. In restricting the width of this passageway, a clear passage of 2.5m in width should be maintained. All such measures shall be retained at all times. Reason: To ensure store equipment is retained within the site and in the interest of visual amenity in accordance with Policy T1 of the Test Valley Borough Local Plan.
19.	The scheme for extract ventilation (including details of the external appearance of equipment ) as approved on 30th March 2005 under TVS.07802/20 and detailed in drawings: - D6/61605/M/1000 (rev B) Ground Floor Ventilation Layout - D6/61605/M/1001 Mezzanine Level Ventilation Layout - D6/61605/M/4000 Ventilation Schematic shall be installed as approved and shall be in full working order prior to the commencement of the use; as long as the use continues it shall be operated and maintained in such a manner as to effectively suppress the emission of fumes and smells; and shall include such equipment (including grease filters and odour neutralising plant) as may be specified to meet this requirement. Reason: To protect the amenities of occupiers of adjoining properties in accordance with Policy LHW4 of the Test Valley Borough Local Plan.
20.	Any external compactor shall only be used between the hours of 09:00 and 18:00 Monday to Saturday and 09:00 and 17:00 Sundays and Public Holidays. Reason: In the interest of residential amenity in accordance with Policy LHW4 of the Test Valley Borough Local Plan.
21.	The scheme for air quality shall be carried out in accordance with the details contained in the following documents, as submitted and approved in relation to TVS.07802/14: - Fax from Stranger Sciences & Environment to GL Hearn dated 5.11.01, which accompanied a fax from John Lewis Partnership to TVBC Environment & Health dated 30.1.02 - Letter from LSH to TVBC dated 4.7.02 The monitoring shall be undertaken in accordance with the approved scheme, including regular reports. Reason: In the interest of local amenities in accordance with Policy LHW4 of the Test Valley Borough Local Plan.
22.	The proposals for the sustainable disposal of foul and surface water and any trade effluent shall be provided in accordance with the details contained in the following drawings and documents, as submitted and approved in relation to TVS.07802/14: - Written Statement for Planning Condition 30 - revision A - by D.L. Friend of Jubb Consulting Engineers Limited dated 20 June 2002 - Letter from Ray Stibbs, Jubb Consulting Engineers Ltd to Laura Edmunds of Lyons+Sleeman+hoare dated 1.8.02 - W7833 H111 revision A 'Phase 1. Sections 111-01 to 03' - W7833 H112 revision A 'Phase 1. Section 112- 01 to 03' - ML200784/500 revision D 'Development Access Road General Arrangement'. and the following plan submitted and approved under TVS.07802/18: - W7833 PL01 revision J 'Drainage & Levels' The agreed details shall be fully implemented before the use commences/occupation of the building. Reason: To ensure a satisfactory form of development and in the interest of local amenities in accordance with Policy LHW4 of the Test Valley Borough Local Plan.
23.	The staff cycle parking shall be provided in a secure, covered, lockable enclosure, details of which shall be submitted to and approved in writing by Local Planning Authority. Reason: To encourage use of modes of transport other than the private car in accordance with Policy T1 of the Test Valley Borough Local Plan.
24.	The containers hereby permitted shall only be sited within the service yard between 01 September and 31st January, with the siting of the chilled container not to occur before December 1st unless otherwise agreed in writing by the Local Planning Authority. Reason: In the interests of the amenities of the neighbouring residential properties in accordance with Policy LHW4 of the Borough Local Plan.
25.	Notwithstanding the details shown on the submitted plan of drawing number J01547/2, within one month of the date of this permission, an amended plan shall be submitted to and approved in writing by the Local Planning Authority to illustrate the positioning of Container A whereby no part of the unit shall project forward of the boundary wall of the service yard into the vehicular opening of that yard. Development shall be carried out in accordance with the approved plan. Reason: In the interests of the character and appearance of the area in accordance with Policy LHW4 of the Test Valley Borough Local Plan.
26.	No movements to and from the containers using the caged trolleys shall occur outside of the hours of 07:00 to 20:00 Monday to Saturday, 09:00 to 17:00 on Sundays or 08:00 to 17:00 hours on Bank Holidays. Reason: To maintain the amenities of the local area in accordance with Policy LHW4 of the Test Valley Borough Local Plan.
27.	Deliveries shall be undertaken in accordance with the Waitrose Quiet Delivery Procedures – Service and Delivery Management Plan dated July 2022. Reason: To maintain the character and amenities of the surrounding local area in accordance with Policy LHW4 of the Test Valley Revised Borough Local Plan 2016.
Note to applicant:
1.	The decision to grant planning permission has been taken because the proposed extension of opening hours is considered to be acceptable as it would not significantly add to the general level of disturbance to local amenities that is already anticipated from the scheme as a whole, due to the limited number of public holidays in the year. This informative is only intended as a summary of the reason for grant of planning permission. For further details on the decision please see the application report which is available from the Planning Service.

Supporting documents: